Administrative and Operations Coordinator

Job Overview

We are seeking an Administrative & Operations Coordinator to support daily office operations, maintain a professional work environment, and provide light systems support to ensure smooth internal processes.

Duties:

Administrative Support

• Answer and direct phone calls, greet visitors, and serve as the primary onsite point of contact.
• Maintain an organized office environment, including ordering supplies, tracking inventory, and coordinating vendor services for maintenance and repairs.
• Manage incoming/outgoing mail, deliveries, and general office logistics.
• Prepare and assemble termination/job packages for electricians, including documentation, work orders, safety materials, and required forms.
• Schedule meetings, appointments, and assist with calendar coordination.

Data Integration Support

• Maintain and update Smartsheet tools, including sheets, reports, and tracking logs.
• Assist in building or improving simple workflows to streamline office and project processes.
• Support project tracking by updating dashboards and tools used by managers and field teams.
• Compile and organize data from multiple sources to support reporting and daily decision-making.
• Provide basic troubleshooting and support for internal systems and tools.
• Serve as a backup resource for internal systems (including Smartsheet) to ensure continuity.

Qualifications

• High School Diploma or GED required; Associate’s Degree in Business Administration or related field preferred, or equivalent experience.
• Strong organizational and time‑management skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills; able to work effectively with office and field personnel.
• Proficient in Microsoft Office (Word, Excel, Outlook); strong Excel skills preferred.
• Comfortable using or learning systems such as Smartsheet or similar tracking tools.
• Detail‑oriented with strong accuracy in data entry, documentation, and recordkeeping.
• Ability to take initiative and problem‑solve in a fast‑paced environment with minimal supervision.
• Experience in the construction or electrical industry strongly preferred.
• Valid driver’s license with ability to run occasional business‑related errands.

Join us as an Administrative & Operations Coordinator and bring your energy, organization, and dedication to a role where you’ll make a meaningful impact every day. We foster a supportive environment that values your contributions and offers room to grow. Apply today!

Pay: $22.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person