Administrative and Programs Assistant

Position Summary

The position is responsible for administrative functions related to general programming and other tasks and duties as noted below.

Responsibilities

• Provide administrative support for The Institute for Law Enforcement Administration (ILEA) and all assigned projects (including flight/travel arrangements, record-keeping, filing, consistent follow-up via email, preparing check requests, completing expense reports and other necessary operational processes, etc.)
• Act as the primary coordinator of assigned programs. This includes the planning and coordination of logistics for external and internal meetings/events for law enforcement audiences (including agenda-making, program preparation, providing coordination between venue and host agency, managing some catering, audiovisual and transportation needs, etc.).
• Support daily operations by producing high-quality printed materials and coordinating administrative functions that help maintain an efficient and professional work environment. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks while ensuring documents and materials are prepared accurately and on time.
• Work on special projects as assigned.
• Assist and perform general office management and clerical duties.

This job description is intended to provide guidance on regular duties, which are not listed in order of importance. There will be times in the spirit of teamwork when circumstances may require that tasks overlap with those that may be assigned to others.

Key Competencies

· Communication - Develops and delivers communications that convey a clear understanding of the unique needs of different audiences.

· Values Differences - Recognizes the value that different perspectives and cultures bring to an organization.

· Resourcefulness - Secures and deploys resources effectively and efficiently.

Qualifications

· Utilize experience to improve event execution and client satisfaction and create best practices.

· Adept interpersonal skills and a team player; detail oriented; strong organizational skills

· Ability to use Microsoft Word/Excel/PowerPoint and Outlook to write reports, emails, marketing material, agendas and calendaring.

· Ability to manage multiple projects at once and remain calm under pressure

Education and Experience

· High School education with three plus years of experience working in an administrative environment.

· Proven experience in working in a diplomatic, collaborative communication style with a focus on good executive presence

· Excellent verbal and written communication skills are required

Work Hours and Conditions

· This is a full-time, non-exempt position.

· Our standard work week is 37.5 hours.

· Compensation is commensurate with experience and qualifications ranging from $23.00 to $25.00 per hour.

· This position is located at our offices at 5201 Democracy Drive, Plano, TX 75024.

· Reliably commute or plan to relocate before starting work.

· Some of the job may be performed remotely, with supervisor approval. Preferred four days per week in house with one day work from home.

· This position will report directly to the Administrative Manager, under the direction of the Associate Director of ILEA.

· Duties may also be assigned by other Institute Executives and the Director of the Institute.

· Start: July 2026

CAIL offers medical, dental, and vision coverage for employee, spouse, and dependents with CAIL providing a partial benefits supplement. Short-term and long-term disability is offered at no cost to the employee. CAIL offers participation in a 403(b) retirement plan, with CAIL making a 100% matching contribution of up to 6% of eligible compensation. Paid vacation and sick leave are also available.

To Apply

Send cover letter and resume to:

Gregory Smith, Director of ILEA, at gsmith@cailaw.org

CAIL is an equal-opportunity employer.

Pay: $23.00 - $25.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person