Administrative and Technology Assistant

Job Summary:

We are seeking a detail-oriented and tech-savvy Administrative and Technology Assistant to support day-to-day operations, manage accounts receivable and accounts payable tasks, and assist with technology-related processes. This role requires a versatile individual who is comfortable balancing administrative responsibilities with technical support and system coordination.

Key Responsibilities:

Administrative Support

• Provide general administrative support to staff and management
• Organize and maintain digital and physical files
• Prepare reports, documents, and correspondence as needed

Accounts Payable and Accounts Receivable

• Job Tracking
• Assist with client invoicing, and tracking as needed
• Enter and reconcile data in billing systems and spreadsheets
• Support communication with clients regarding payment or billing issues
• Invoice entry and tracking support for accounts payable

Technology Support

• Assist with setup and troubleshooting of hardware and software for internal teams
• Monitor internal systems, platforms, and user accounts
• Coordinate with IT vendors or service providers when needed

Qualifications:

• Proven experience in administrative support, accounts payable and receivable, and tech assistance
• Proficiency with office software (e.g., Microsoft Office - Excel is a must)
• Familiarity with billing tools (e.g., QuickBooks) is a plus
• Comfort with cloud-based platforms and troubleshooting basic tech matters
• Strong communication and writing skills
• Excellent organization, time management, and attention to detail
• Ability to work independently and as part of a team

Preferred Skills:

• Must have valid NYS driver's license
• Basic knowledge of IT systems
• Accounts Receivable, Invoicing
• Prior experience in a fast-paced environment
• Must be efficient at multi-tasking and be able to manage deadlines with clear and effective communication

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person