Administrative Assistant

Job Overview

Murphy Painters, Inc., a leading painting company specialising in high-quality commercial and residential projects, is seeking a diligent and organised Administrative Assistant to join our team. This is a full-time position based in New York, New York, United States. We are looking for a proactive professional who will be a key member of our team, ensuring the smooth and efficient running of our office. The ideal candidate will be a cornerstone of our daily operations, directly contributing to our reputation for excellent service and quality craftsmanship.

Responsibilities

* Serve as the first point of contact for clients, handling enquiries via phone and email with professionalism and care.
* Manage calendars, schedule client consultations and project kick-off meetings for the management team.
* Prepare, manage, and file important documents, including client contracts, proposals, and invoices.
* Coordinate project logistics between clients and our painting crews to ensure seamless service delivery.
* Maintain and update client databases and project records with a high degree of accuracy.
* Order and manage inventory of office supplies and support material procurement for projects.
* Provide comprehensive administrative support to the team to enhance operational efficiency.
* Assist with basic bookkeeping tasks and the tracking of expenses.

Qualifications

* Proven experience in an administrative or office support role.
* Exceptional organisational and time-management skills, with a proven ability to prioritise tasks effectively.
* Excellent written and verbal communication skills.
* Strong proficiency in the Microsoft Office Suite (Word, Excel, Outlook).
* A meticulous level of attention to detail and a commitment to accuracy.
* The ability to work independently and as part of a collaborative team.
* A positive, professional, and client-focused attitude.
* Previous experience within the construction or trade services industry is desirable but not essential.

Benefits

* A competitive salary in the range of $115,000 - $155,000 USD per annum.
* The opportunity to grow with a reputable company dedicated to excellence.
* A supportive and professional work environment.