Administrative Assistant

Job Title:

Admin Assistant / Admin Executive – Tax Consultancy

Looking For Females and own VISA Preferable

Job Purpose:

To provide administrative and operational support to the tax consultancy team, ensuring smooth day-to-day office management, accurate documentation, timely client coordination, and compliance with internal and external requirements.

Key Responsibilities:1. Office Administration & Support

• Manage day-to-day office operations (calls, emails, scheduling, filing, correspondence).
• Maintain organized records of client files, contracts, tax returns, and legal documents.
• Monitor deadlines for tax filings, submissions, and renewals, ensuring timely reminders.
• Handle incoming and outgoing correspondence with clients, authorities, and vendors.
• Manage stationery, office supplies, and basic IT/office maintenance.

2. Client Coordination

• Act as the first point of contact for client inquiries (phone/email).
• Schedule client meetings and maintain calendars for consultants.
• Collect required documents from clients for tax filings and compliance.
• Assist in preparing engagement letters, invoices, and proposals.
• Track client deliverables and update status reports.

3. Documentation & Compliance

• Prepare, review, and maintain administrative documentation.
• Ensure proper filing of VAT, corporate tax, and other compliance documents.
• Coordinate with auditors, legal advisors, and government departments.
• Assist in notarization, attestation, and submission of official documents.
• Support consultants in compiling data for tax audits and reports.

4. Finance & Billing Support

• Assist in preparing invoices, receipts, and payment follow-ups with clients.
• Maintain records of expenses, petty cash, and office budgets.
• Support accounts team in reconciling tax payments and receipts.

5. HR & Team Support

• Support recruitment processes .
• Maintain employee records and leave management.
• Assist in training arrangements and onboarding new staff.

Skills & Qualifications Required:

• Bachelor’s degree in Business Administration / Accounting / Finance (preferred).
• 1-2 years of experience in administrative or office support role (preferably in consultancy/finance/tax field).
• Knowledge of VAT, Corporate Tax, and compliance documentation (advantage).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Ability to handle confidential information with discretion.
• Ability to handle multitasking and Time management.

Job Type: Full-time

Pay: From AED2,500.00 per month