Administrative Assistant

Link Logistics Real Estate (“Link”) is a leading operator of warehouses and business parks, specializing in last-mile logistics real estate. Established by Blackstone in 2019, the company connects consumption, technology, and the supply chain across its portfolio, which spans half a billion square feet. We leverage our scale, proprietary data and insights, and foundational focus on sustainability to drive success for our customers’ businesses and deliver value for our stakeholders. We put our people, customers, and communities first and find ways to make a conscious, positive impact where we live and work. Every day, we work to reinvent and lead our industry forward by thinking bigger and challenging the status quo.

We are seeking a detail-oriented and proactive Administrative Assistant to support our legal team in managing day-to-day operations and ensuring the smooth execution of legal processes. This role requires strong organizational skills, a high level of accuracy, and the ability to handle confidential information with discretion.

RESPONSIBILITIES:

• Manage and monitor the legal team’s inbox, ensuring timely responses and proper routing of communications.

• Input and maintain accurate data in spreadsheets and legal trackers.

• Rename, organize, and save legal documents in accordance with established naming conventions and filing protocols.

• Sort and distribute incoming mail, ensuring priority items are flagged and routed appropriately.

• Provide administrative support for diligence projects, including document collection and coordination.

• Maintain and update the master disposition list of properties.

• Review lien documentation and update the lien tracker accordingly.

• Input new acquisitions and dispositions into the legal tracker to ensure records are current.

• Upload W-9 forms into designated Teams folders for internal access and compliance.

• Enter data from Origami reports into the master casualty report.

• Create and manage new matter entries in Xakia for lender consent processes.

• Elevate material issues, as needed.

• Provide administrative support to the legal team, including maintaining files and records.

QUALIFICATIONS:

• Bachelor’s degree or paralegal certificate preferred.

• Prior experience in a legal administrative or paralegal support role preferred.

• Proficiency in Microsoft Office Suite, especially Excel, Word and Outlook.

• Familiarity with legal tracking systems such as Xakia, Josef, Salesforce and Origami is a plus.

• Strong attention to detail and ability to manage multiple tasks simultaneously.

• Excellent communication and organizational skills

• Ability to work independently and as part of a team in a fast-paced, growth-oriented company

• Detail-oriented with strong analytical and problem-solving skills.

EEO Statement

The Company is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant, employee, or other covered person based on any legally recognized basis, including, but not limited to: veteran status, uniformed servicemember status, race, color, caste, immigration status, religion, religious creed (including religious dress and grooming practices), sex, gender, gender expression, gender identity, marital status, sexual orientation, pregnancy (including childbirth, lactation or related medical conditions), age, national origin or ancestry, citizenship, physical or mental disability, genetic information (including testing and characteristics), protected leave status, domestic violence victim status, or any other consideration protected by federal, state or local law. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email LinkRecruiting@linklogistics.com.