Administrative Assistant

Introduction

Do you have the career opportunities as a(an) Administrative Assistant you want with your current employer? We have an exciting opportunity for you to join HCA Houston Healthcare Clear Lake which is part of the nation's leading provider of healthcare services, HCA Healthcare.

Benefits

HCA Houston Healthcare Clear Lake offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• • Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
  • Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
  • Free counseling services and resources for emotional, physical and financial wellbeing
    
  • 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
    
  • Employee Stock Purchase Plan with 10% off HCA Healthcare stock
    
  • Family support through fertility and family building benefits with Progyny and adoption assistance.
    
  • Referral services for child, elder and pet care, home and auto repair, event planning and more
    
  • Consumer discounts through Abenity and Consumer Discounts
    
  • Retirement readiness, rollover assistance services and preferred banking partnerships
    
  • Education assistance (tuition, student loan, certification support, dependent scholarships)
    
  • Colleague recognition program
    
  • Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
    
  • Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

• Learn more about Employee Benefits

• Note: Eligibility for benefits may vary by location.

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  Our teams are a committed, caring group of colleagues. Do you want to work as a(an) Administrative Assistant where your passion for creating positive patient interactions is valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise!

• Job Summary and Qualifications

• The Administrative Assistant provides support functions for the CMO, CFO, and VP Business Development. of serves as the Compliance and Program Coordinator. Works with the Administrative staff in communicating with Medical Staff, maintaining all records, files, etc., in accordance with Joint Commission. Assists visitors and the public with any inquiry, problem or complaint presented, within the realm of designated authority. Serves as an information center supplying information requested or directing inquiries to the proper source. Problems that cannot be resolved are directed to any of the administrative staff after complete background information has been obtained for information.

• What You Will Do In This Role:

• • Schedules meetings for CMO, CFO, VP Business Development and other Administrative staff.
• • Ensures minimal conflicts on calendar and notifies ten minutes prior to meeting to ensure punctuality to meetings.
  • Provides agendas and other pertinent meeting details/materials in advance of meeting for review and sends reminders of upcoming meetings to attendees several days in advance.
  • Create, maintain and distribute Administrator on Call schedule. Ensures rotation is consistent and does not conflict with Administrator out of office/PTO and that holiday rotations are shared amongst the team.
  • Distributes calendar notifications.
  • Updates Central Scheduler and Intranet with rotation schedule and any changes as they occur.
  • Heavy calendaring/schedules meetings for Administrative staff as requested.
  • Facilitates travel and seminar arrangements for hospital personnel as requested.
  • Assist with scheduling of meeting rooms, setting up computer equipment for meetings. including webcasts and video conferences as requested. Ensures Board Room is neat and orderly following meetings.

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  What Qualifications You Will Need:

• • Experience - Minimum 5 years Administrative Assistant experience, preferably in a hospital setting.
  • Education - High School graduate; some college preferred.
• • Strong word processing (Microsoft Office) and other computer skills. Excellent communication collaboration and well experienced in writing, editing, and well trained in office procedure. Must have ability to act on own initiative and be willing to assume responsibility and make decisions. Must be able to prioritize workload, be a self-starter, able to multi-task, work in a fast-paced environment and work independently with minimum supervision. Good organizational skills. Detail oriented. Ability to handle confidential information appropriately. Ability to work and participate in a team environment within and across departments. High degree of flexibility required.

• HCA Houston Healthcare Clear Lake is a530+ bed hospital where sophisticated, world-class medicine meets the comfort, care and convenience of a community hospital. For more than 40 years, we have proudly been providing high quality, cost-effective, comprehensive healthcare to the Houston Bay Area. We opened our doors in 1972 and now employ 2,000+ staff members and 900+ physicians in a wide range of specialties. Our specialists offer more talent and experience than any other hospital in the region. We are aLevel II Trauma Center and the only exclusive heart hospital south of Houston. Our accredited center provides nationally-recognized care in the prevention, diagnosis, treatment and recovery of cardiovascular diseases. HCA Houston Healthcare Clear Lake offers a variety of other services, including Woman Services, Pediatric Care, Breast Diagnostic Center, ACR-accredited Imaging Center, Wound Care Treatment Center featuring Hyperbaric Oxygen Therapy, and much more. We are members of HCA Houston Healthcare, the most comprehensive family of hospitals in the region and part of the leading provider of healthcare in the country, HCA Healthcare. Together we are stronger, smarter and more accessible in providing the patient-centered care you need close to home.

• HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

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  "Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.
  HCA Healthcare Co-Founder

• If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

• We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.