Administrative Assistant

Kea is a pioneering crypto-friendly neobank focused on financial innovation and inclusivity. We are quickly expanding and seeking a proactive Administrative Assistant to support our Executive Management Team and ensure smooth operations within our fast-paced work environment.

Position: Administrative Assistant  

Reporting to: CEO and Chief Operating Officer/

Location: Dubai, United Arab Emirates

Key Responsibilities

- Manage scheduling and calendar coordination for executive team members.

- Organize meetings, prepare agendas, and record minutes.

- Handle email and phone correspondence efficiently.

- Maintain filing systems—physical and digital—ensuring confidentiality of sensitive information.

- Assist with the preparation of reports, presentations, and internal communications.

- Coordinate travel arrangements and process expense reports.

- Support event planning, conference registrations, and workplace logistics.

- Collaborate with various departments to facilitate day-to-day office operations.

- Procure office supplies and manage vendor relationships.

- Greet guests and clients, maintaining a professional office environment.

Required Qualifications & Skills

- Minimum of 2 years' experience in an administrative or office support role, preferably in banking, fintech, or technology sectors.

- Exceptional organizational and time-management abilities.

- Strong written and verbal communication skills.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with remote collaboration tools (e.g., Zoom, Slack, Trello).

- High level of attention to detail and ability to manage multiple tasks simultaneously.

- Discretion when dealing with confidential or sensitive information.

- Positive attitude, adaptability, and a client-focused approach.

Preferred Qualifications

- Experience working in a financial, fintech, or startup environment.

- Basic understanding of document management and digital workflow solutions.

- Multilingual skills are an advantage.

Why Join Kea?

- Opportunity to work at the forefront of financial innovation in the UAE.

- Dynamic, collaborative, and supportive team culture.

- Career progression and professional development opportunities.

- Competitive salary and benefits package.

If you are an enthusiastic professional looking to grow with a forward-thinking company, Kea welcomes your application to join us in reshaping the future of banking.