Administrative Assistant

Administrative Assistant

About the Role
We are seeking a professional and detail-oriented Administrative Assistant to join our team. At Revermann Lund Ross, we believe in synergy, proactive ownership, and excellence in everything we do. This role is an essential part of ensuring our clients and team experience efficient, organized, and friendly support from the first point of contact through case completion.

As the first face clients see when they walk through our doors and the voice they hear on the phone, you play a critical role in creating a welcoming, professional, and supportive environment.

Responsibilities

Client Experience & Front Desk Coordination

• Greet and assist clients and visitors warmly and professionally.
• Serve as a witness and notary for client signings (if commissioned).
• Answer and route calls, check voicemails and text messages, and ensure timely follow-up.
• Schedule and confirm appointments for attorneys and staff.
• Send engagement letters, intake forms, and follow-up correspondence to clients.
• Maintain a polished and organized front desk and conference room environment.

Administrative & Office Support

• Manage the main office inbox, including saving and organizing client documents from emails.
• Process incoming and outgoing mail: sorting, scanning, distributing, and preparing shipments.
• Scan, fax, and electronically file documents in accordance with firm procedures.
• Provide general administrative support to attorneys and paralegals as needed.
• Assist in maintaining office supplies and coordinating with vendors.

Qualifications

• Prior administrative, receptionist, or office coordination experience required (law firm or professional services experience preferred).
• Strong written and verbal communication skills with a polished, professional demeanor.
• Excellent organizational skills and high attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel) and willingness to learn new software (Clio, SweetProcess, etc.).
• Reliable, punctual, and collaborative with a proactive mindset.

Position Details

Schedule: Full-time, Monday–Friday, 8:00 a.m.–5:00 p.m.
Pay: $18 – $20 per hour
Location: On-site at 130 Division Street, Waite Park, MN

Why Join Us

At Revermann Lund Ross, every team member plays a vital role in providing a seamless client experience and supporting our mission to make a meaningful impact for our clients and community. You’ll be part of a collaborative team that values proactive communication, integrity, and excellence in client service.

Closing

Join us and bring your professionalism and enthusiasm to a team that values your contributions and the difference you make every day.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan

Work Location: In person