Administrative Assistant

Office Administration

• Oversee daily office operations, including mail distribution, supplies inventory, and stationery procurement.
• Coordinate internal and external meetings and manage boardroom bookings.
• Maintain office policies, records, and confidential documentation.
Provide administrative support to managers (e.g. travel bookings, expenses reports etc).

Facilities & Maintenance Management

• Supervise office upkeep, cleanliness, and safety compliance (fire drills, emergency protocols).
• Coordinate repairs, maintenance schedules, and service contracts for equipment (AC, IT, furniture).
Liaise with building management for access and security matters.

Vendor Management

• Identify, onboard, and manage relationships with local suppliers (cleaning, catering, stationery, IT support).
• Negotiate contracts, review invoices, and ensure timely payments.
Monitor vendor performance and resolve service issues promptly.

HR Admin Support

• Support HR to assist employees with visa applications, renewals, and cancellations (employment, family, visit visas).
• Track visa status, medical tests, Emirates ID, and labor contracts.
• Liaise with the authorities if required.
• Organize company events, staff onboarding, and office relocations when required.

Requirements

• Bachelor’s degree in Business Administration, Management, or related field (preferred).
• Minimum 3 years in office administration/facilities management in the UAE; experience in Abu Dhabi is a plus.
• Fluent in Arabic (native or bilingual proficiency) and English (both written and spoken).
• Basic knowledge of UAE labor/immigration laws and visa procedures.
• Excellent organizational and multitasking abilities.
• Proficient in MS Office (Word, Excel, PowerPoint).
• High attention to detail and discretion with sensitive information.
• Ability to work independently and under pressure.

Benefits

• Private Health Insurance
• Performance Bonus
• Training & Development
• Paid Time Off