Administrative Assistant

Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with various office software. This role offers an opportunity to support daily operations, manage administrative tasks, and ensure a smooth workflow across departments. Prior experience in clerical, customer service, or legal field is preferred, along with bilingual capabilities to serve diverse client needs.

Duties

• Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry, filing, and document proofreading to maintain accurate records
• Utilize Microsoft Office Suite and Google Workspace for report creation, correspondence, and scheduling
• Coordinate calendar management and appointment scheduling for staff and clients
• Handle customer support inquiries via phone and email, providing exceptional service and support
• Assist with bookkeeping tasks using QuickBooks or similar accounting software
• Support office management activities such as supply ordering, organization of files, and office equipment maintenance
• Maintain phone etiquette standards and ensure effective communication across all channels
• Provide personal assistance to executives or team members as needed

Qualifications

• Proven experience in office administration or clerical roles; prior legal assistant experience is a plus
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry skills
• Familiarity with QuickBooks, bookkeeping, and office management software required
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Bilingual abilities are highly desirable to support diverse client interactions
• Exceptional communication skills, including phone etiquette and customer service expertise
• Strong organizational skills with attention to detail in proofreading and document management
• Ability to handle confidential information discreetly and professionally
• Prior experience with calendar management, time management, and administrative support roles is necessary

This position provides a vital support role within our organization, ensuring efficient office operations while fostering a welcoming environment for clients and staff alike.

Pay: From $21.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• Flexible schedule
• Paid time off
• Tuition reimbursement

Work Location: In person