Administrative Assistant

ADMINISTRATIVE ASSISTANT:

Abaci Consulting, Inc.:, a Civil Engineering and Land Surveying company, is seeking a full-time Administrative Assistant :to join our team in Grimes, Iowa.: This position will oversee all front office operations under the direction of the President.

ROLES & RESPONSIBILITIES:

• Assist the President, Engineering, and Surveying Staff
  • Send contracts and prepare new projects
  • Submit documents for recording
  • Write and edit communication materials
• Accounting / Bookkeeping Tasks
  • Review timesheets and process payroll
  • Prepare and send invoices for Project Managers
  • Basic bookkeeping: accounts receivable, bank deposits, accounts payable, credit card reconciliation, client statements
  • Prepare reports for the President
• Receive and dispatch incoming calls & emails from clients, vendors and associates as well as assist walk-ins
• Administer employee benefits programs and assist with new hire onboarding
• Order and manage office supplies and maintain office equipment
• Maintain physical and electronic filing systems
• Assist with concept development and content creation for social media

BACKGROUND, EXPERIENCE & EDUCATION :

• Associate’s or Bachelor’s degree in business or related field
• Minimum of 1-2 years experience is preferred
• Exceptional organizational and interpersonal skills with a demonstrated ability to communicate effectively
• Demonstrated proficiency at an intermediate level on the following applications is required:
  • Microsoft Word
  • Microsoft Excel
• Familiarity with the following is preferred:
  • QuickBooks Online
  • Foxit
  • Social Media environments such as LinkedIn, Facebook, Google

HOURS:
Monday - Friday 8:00 A.M. – 5:00 P.M.
This is a full-time, benefit eligible position.

ABOUT US:
Mark McMurphy, PE, PLS, is the President and CEO of Abaci Consulting, Inc. He has directed the company from the outset and has over 30 years of site civil experience in Central Iowa. Our mission is to enhance our community through civil engineering and land surveying services. We value our client's success, their time and budget and deliver service with honesty, integrity and teamwork.
To learn more, visit www.abaciconsulting.co