Administrative Assistant

Description:

Our Company

AnovaWorks is leading the way for innovative occupational health care. We are focused on building trusting relationships and bringing accessible, quality, empathy-based health care to the workforce for both the employer and the employee.

The Position

This position is temporary, part-time from December 2025- June 2026 working approximately 20 hours per week.

Administrative Assistant Duties

Provides reception support. Answers telephones, transfers, and screens incoming calls appropriately.

Assists in coordinating and scheduling services, providers, and other personnel to ensure delivery of smooth, timely patient service.

Books client appointments using AnovaWorks scheduling software.

Provides administrative support to the health screening services team, including but not limited to paper workflows and data entry.

Delivers patient screening results to employers and their employees in accordance with HIPAA guidelines.

Organizes and ensures a smooth transition of patient documents and files using Dropbox and Formstack.

Must be available for on-call drug screen services.

Other duties as assigned.

Requirements:

Qualifications

High school diploma or equivalent (required)

2+ years in an administrative role

Proficient in computer use and technology

Proficient in Microsoft Office Suite

Fundamental knowledge of scheduling and calendar management

Adaptable and capable of handling multiple tasks efficiently

Excellent phone communication skills

PM22

Compensation details: 19-22 Hourly Wage

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