Administrative Assistant

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e., organization of inbound and outbound mail, administrative work, Business Development work and general clerical support).

Responsibilities

• Ensuring the reception is not vacant.
• Answer and direct phone calls.
• Distribute mail.
• Act as first point of contact for visitors.
• Resolve customer complaints.
• Writing monthly reports (Financial, marketing, etc)
• Updating office profile, Business Cards, and similar documents.
• Assisting with promotional activities.
• Helping to organize market research.
• Assisting clients in finding their way around the office.
• Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.
• Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
• Assisting colleagues with administrative tasks.
• Performing ad-hoc administrative duties.
• Hiring, managing, and developing the junior administrative team.
• Scheduling appointments.
• Keeping track of office supplies and making arrangement of office supplies efficiently.
• Keeping track of office documentations, licenses, employees' documents, expiry dates, court hearings, Power of attorneys, etc.
• Library organization, books referencing and books tracking.
• Other duties as required.