Administrative Assistant

About Sand Dollar Appraisers & Consultants

Sand Dollar Appraisers & Consultants is a trusted real estate appraisal firm based in Fort Walton Beach, Florida, proudly serving Okaloosa, Walton, Santa Rosa, Bay, and Escambia Counties. With over 20 years of experience in the industry, we specialize in delivering high-quality residential and commercial appraisal services to homeowners, lenders, attorneys, and national builders.

Our team has completed over 20,000 appraisal assignments, including a wide range of services such as estate valuation, market studies, feasibility analyses, litigation support, and more. As a VA, FHA, and USDA-approved provider, we are known for our reliability, accuracy, and deep understanding of the Northwest Florida market.

At Sand Dollar Appraisers, we value professionalism, responsiveness, and attention to detail. We pride ourselves on maintaining a supportive work environment while delivering exceptional service to our clients.

Role Overview: Office Administrative Assistant (In-Office – Fort Walton Beach)

We’re hiring an in-office Administrative Assistant to support the daily operations of our busy real estate appraisal office. This role is ideal for someone who is naturally organized, self-motivated, and confident managing multiple priorities without constant direction. We need someone who can anticipate needs, stay ahead of deadlines, and ensure that tasks, files, and communications don’t fall through the cracks.

The ideal candidate is also tech-savvy and adaptable, with a willingness to learn new systems and continuously improve processes as tools and technology evolve. In this role, you’ll be expected to take full ownership of your responsibilities, maintain accuracy and efficiency, and contribute to a smooth, productive office workflow.

What You’ll Be Doing:

• Manage and prioritize client communication via phone and email
• Schedule appraisal inspections and maintain calendars, reminders, and task deadlines
• Create, organize, and maintain both digital and physical file folders for all assignments
• Assist with file setup, organization, and preparing documents needed to initiate appraisal assignments
• Update client portals accurately and ensure all required documents and notes are submitted in a timely manner
• Track payments received, follow up on late payments, and maintain accurate payment records
• Monitor workflow across multiple files and proactively follow up on outstanding tasks, orders, or missing information
• Order and restock office supplies; manage incoming deliveries or document drop-offs
• Identify issues or inefficiencies and take initiative to address them or seek solutions
• Provide consistent administrative support to ensure smooth daily operations and team accountability

What We’re Looking For:

• A proactive self-starter who takes ownership of their responsibilities and stays ahead of daily tasks
• Someone who can manage multiple priorities smoothly and stay focused as needs shift
• Highly organized, with strong attention to detail, accuracy, and reliable follow-through
• A clear, professional communicator who asks questions when needed and isn’t afraid to speak up
• Comfortable working independently while contributing to a collaborative, fast-paced office environment
• Tech-savvy and adaptable, with the ability to learn new tools, systems, and workflows as they’re introduced
• Experience with Canva for basic marketing materials
• Ability to create or post updates on social media and Google Business
• Able to use tools like ChatGPT to support communication, problem-solving, and daily workflow
• Committed to maintaining a steady workflow, supporting team operations, and keeping assignments moving

Qualifications:

• Prior office or administrative experience is strongly preferred
• Related experience in small business, real estate, property management, or customer service is a plus
• Excellent customer service skills are essential – you’ll be the first point of contact for many clients and must represent the company with professionalism, courtesy, and a positive attitude
• Ability to comprehend and manage the pace and demands of a small office environment
• Strong organizational and time management skills with the ability to self-direct
• Proficiency in email, digital files, spreadsheets, and general office software
• Comfortable with basic bookkeeping tasks such as tracking payments and reconciling bank statements
• Familiarity with client portals or CRM tools is helpful
• Formal education or office-related coursework is a plus but not required
• Must be dependable, professional, and able to maintain confidentiality

Schedule & Job Type:

• Part-time to start, with the opportunity to move into full-time as the real estate market picks up
• Current expected schedule: Monday–Friday, approximately 9:00 AM – 3:00 or 3:30 PM (with a 30-minute lunch break)
• Estimated 25–32+ hours per week initially
• 1099 independent contractor position
• In-office only (Fort Walton Beach, FL)

Job Types: Full-time, Part-time

Pay: $14.00 - $18.00 per hour

Expected hours: 25 – 32 per week

Application Question(s):

• Are you comfortable starting part-time, with the opportunity to increase to full-time hours in the future?
• What digital tools or software have you used in a professional setting? (e.g., email platforms, spreadsheets, client portals)?
• Which of the following tools have you used: ChatGPT, Canva, Google Business, or social media posting?
• Why do you think you'd be a good fit for this role in a small, fast-paced office environment?

Experience:

• Real estate administrative: 1 year (Preferred)
• Office: 1 year (Preferred)
• Bank reconciliation: 1 year (Preferred)
• Administrative: 1 year (Preferred)
• Calendar management: 1 year (Preferred)

Ability to Commute:

• Fort Walton Beach, FL 32547 (Required)

Work Location: In person