Administrative Assistant

We are a well-established Title Insurance Company in Nassau County, NY seeking an Entry-Level Administrative Assistant / Recording Clerk to join our team. This is an excellent opportunity for recent graduates, career changers, or candidates looking to start a long-term career in the real estate or title insurance industry.

No prior title insurance experience is required — full training will be provided by our legendary staff.

Key Responsibilities

• Assist with preparing and submitting real estate documents for recording in all counties in New York State
• Review documents for accuracy, completeness, and compliance with New York recording requirements
• Track recorded documents and assist with resolving recording rejections
• Perform data entry into internal systems and title software
• Maintain organized electronic and physical files
• Assist with post-closing and policy-related administrative tasks
• Answer phones and handle correspondence professionally
• Communicate with attorneys, lenders, county offices, and internal staff
• Maintain strict confidentiality of sensitive client and transaction information
• Provide general administrative and office support as needed

Requirements

• High school diploma or equivalent required
• Strong attention to detail and organizational skills
• Basic computer proficiency, including Microsoft Word, Excel, and Outlook
• Ability to follow procedures and meet deadlines
• Professional written and verbal communication skills
• Reliable, punctual, and dependable
• Comfortable working in an office environment
• Ability to multitask in a fast-paced setting

Preferred (Not Required)

• Recent graduate or career changer encouraged to apply
• Prior administrative, clerical, data entry, or office experience
• Interest in real estate, legal, or title insurance work
• Familiarity with New York real estate documents a plus
• TrackerPro Title productions software knowledge
• Experience working with deadlines or detailed paperwork

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Job Type: Full-time

Pay: $45,098.94 - $54,312.70 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Ability to Commute:

• Nassau County, NY (Preferred)

Work Location: In person