Administrative Assistant

Key Responsibilities

• Prepare, process, and maintain tenancy contracts, renewals, amendments, and related notices
• Register and renew Ejari contracts in compliance with Dubai Land Department (DLD) regulations
• Coordinate with tenants regarding move-ins, move-outs, renewals, and required documentation
• Monitor and track rental payments, security deposits, and post-dated cheques
• Handle tenant inquiries and follow-ups, resolve routine issues, and escalate concerns when necessary
• Maintain accurate and up-to-date records of tenants, contracts, and property documentation
• Coordinate with property owners, leasing agents, and building management teams
• Support move-out procedures, including NOCs, clearance processes, and handover documentation
• Ensure full compliance with RERA regulations and company policies
• Prepare reports, trackers, and official correspondence as required
• Create and manage property listings on Property Finder and Bayut
• Prepare Form I, Form A, Form B, Form F, and MOUs as required
• Perform general administrative duties to support the property management and leasing teams

Requirements & Qualifications

• Diploma or Bachelor’s degree in Business Administration or a related field
• Preferably with at least one year of administrative experience in property management or real estate in Dubai
• Sound knowledge of Ejari, RERA regulations, and DLD procedures
• Proficiency in MS Office applications (Excel, Word, Outlook)
• Strong written and verbal communication skills in English
• Excellent organizational and time-management abilities
• Ability to multitask and perform effectively under pressure
• Customer-service-oriented with strong attention to detail
• Can speak Tagalog

Preferred Skills

• Experience using property management systems
• Familiarity with community or developer portals
• Basic understanding of leasing laws and regulations in Dubai

Note: Candidates must be willing to join immediately.

Job Type: Full-time

Pay: From AED3,000.00 per month

Work Location: In person

Expected Start Date: 23/12/2025