Administrative Assistant

Position: Administrative Assistant - Janitorial

Compensation: $22.00/ hour

Employment Type: Part-Time, hourly

Reports To: Janitorial Director

What We Offer:

• Top 401k plans in the industry. Employer contribution of 5% and 6% match, for a total of 11%
• Comprehensive Medical and Dental Benefits – full time only.
• Paid Time Off: Personal, Vacation & Sick; Paid Holidays

Who We Are:

The Arc Mercer is a trusted leader in providing comprehensive support and services for individuals with intellectual and developmental disabilities (IDD) across Mercer County. For over 70 years, we have been dedicated to creating a more inclusive community by empowering individuals to live fulfilling and independent lives. At The Arc Mercer, we don't just talk about change - we build it. Our mission-driven team thrives on innovation, inclusivity, and impact.

Position Summary

The Janitorial Administrative Assistant provides essential administrative and clerical support to the janitorial and facilities team. This role helps ensure smooth daily operations by coordinating schedules, managing records, assisting with purchasing and inventory, and serving as a point of contact between staff, supervisors, and vendors.

Key Responsibilities

• Provide administrative support to janitorial.
• Assist with scheduling janitorial staff and tracking attendance and coverage
• Maintain employee files, training records, and certifications
• Order supplies and maintain inventory of janitorial materials and equipment
• Communicate with vendors regarding supplies, repairs, and services
• Prepare reports, spreadsheets, and basic correspondence
• Answer phones, emails, and route inquiries appropriately
• Perform other administrative duties as assigned

Qualifications

• High school diploma or GED required; additional administrative training preferred
• 1–2 years of administrative or office support experience (facilities or janitorial environment a plus)
• Proficiency in Microsoft Office,(Word, Excel, Outlook), Google Suites or similar systems
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to handle confidential information professionally
• Detail-oriented with the ability to multitask in a fast-paced environment

Why Join Us? At The Arc Mercer, you'll be part of a mission-driven organization where your work truly makes a difference. Join a supportive, professional environment that values growth, collaboration, and the power of inclusion. Here, you'll have the opportunity to empower individuals to achieve their fullest potential, while building your own skills and career through ongoing training and development.

If you're passionate about helping others thrive in the workplace and the community, we invite you to bring your talents to our team. Together, we'll create meaningful opportunities and make a lasting impact. Join us at The Arc Mercer-where every day is an opportunity to change lives.

Have Questions? Email us at recruiter@arcmercer.org or call 609-477-9806 for more information.

Equal Opportunity Employer The Arc Mercer is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.