Administrative Assistant

Responsibilities:

Administrative Support

• Provide general administrative and clerical support, including answering phone calls, scheduling appointments, managing calendars, and handling incoming and outgoing mail.
• Prepare, organize, and maintain accurate records, files, and databases.
• Greet and assist clients and visitors in a professional, friendly, and courteous manner.
• Monitor office supply inventory and place orders as needed to ensure smooth daily operations.
• Stay updated on company policies, procedures, and internal guidelines.
• Create professional and visually engaging presentations using PowerPoint to effectively deliver information.

Premises Inspection & Maintenance:

• Conduct regular inspections of all common areas (reception, meeting rooms, lounges, restrooms, etc.) to ensure cleanliness, orderliness, and functionality.
• Identify and report any maintenance issues, such as plumbing problems, electrical faults, or equipment malfunctions.
• Assist in coordinating and overseeing minor maintenance tasks.
• Ensure the proper functioning of all office equipment (printers, copiers, etc.).

Document Creation and Editing:

• Using Word to create professional letters, reports, memos, and proposals.
• Formatting documents with fonts, styles, and layouts.
• Proofreading and editing documents for accuracy and clarity.

Data Management and Analysis:

• Utilizing Excel to organize data, create spreadsheets, perform calculations, and generate charts and graphs.
• Maintaining databases and filing systems electronically using Access.
• Coordinate and oversee daily office activities to ensure smooth workflow and adherence to company policies.
• Answer phones professionally, screen calls, and direct inquiries
• Manage and maintain office calendar, scheduling appointments and meetings
• Compose and distribute professional correspondence (emails, letters, etc.).
• Provide administrative support to staff and management, including, expense reports, and document preparation.
• Maintain and update databases and filing systems.

Social Media Management:

• Develop and implement social media strategies across various platforms (Facebook, Instagram, LinkedIn, Twitter, etc.).
• Create engaging and high-quality content (text, images, and videos) for social media posts.
• Monitor and respond to social media comments and messages in a timely and professional manner.
• Stay up-to-date on social media trends and best practices.

Customer Service:

• Provide excellent customer service to clients.
• Address customer inquiries and resolve issues effectively and efficiently.
• Perform other duties as assigned by management.

Qualifications:

• Strong understanding of social media platforms and their best practices.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Positive and proactive attitude with a strong work ethic.
• Excellent customer service and interpersonal skills.
• Ability to learn new skills quickly and adapt to changing priorities.
• Researching and compiling information.
• Ability to prioritize tasks, manage multiple deadlines, and work independently.
• Excellent problem-solving and decision-making skills.

Job Type: Full-time

Pay: AED2,000.00 - AED2,500.00 per month

Experience:

• Admin/Receptionist: 1 year (Preferred)