Administrative Assistant

Overview

We are hiring an Administrative Assistant to support daily operations across scheduling, inbox management, document preparation, and coordination tasks. You'll help keep communication organized, maintain accurate records, and support the team with routine administrative work. This role suits someone who is detail oriented, dependable, and comfortable using common online productivity tools.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Handle email correspondence and respond to routine inquiries.
• Prepare documents, reports, and basic spreadsheets.
• Maintain accurate records (digital filing, document versioning, data updates).
• Support onboarding and internal workflow admin tasks.
• Coordinate follow ups and track action items to completion.
• Assist with other administrative tasks as needed.
• Manage shared inboxes and respond to routine messages using approved templates.
• Update spreadsheets and trackers (Google Sheets/Microsoft Excel) with accuracy.

Qualifications

• Experience with CRMs/ATS tools or data entry.
• Basic report formatting and spreadsheet confidence.
• Strong written and verbal communication skills.
• Good organizational skills and attention to detail.
• Comfortable using Google Workspace and/or Microsoft Office (Docs/Sheets/Word/Excel).
• Ability to manage multiple tasks and meet deadlines.
• Previous administrative or office support experience.
• Familiarity with CRM tools (e.g., HubSpot).
• Exposure to basic invoicing, bookkeeping, or operations support.
• Professional, reliable, and responsive.
• Prior admin / office support experience (not always required).

Benefits

• Work arrangement: Remote or Hybrid (based on team needs and location).
• Schedule: Flexible within agreed working hours.
• Training: Step by step onboarding and support provided.
• Compensation: Competitive, based on experience and workload.