Administrative Assistant

Job Title: Administrative Assistant

Reports To: Procurement Manager

Benefits: Medical, Dental, Vision, Legal Aid, Company Paid Short Term Disability, Life Insurance, and Retirement Savings Plan with Company Match

Work Hours: Monday – Friday 8:00am-4:00pm

GENERAL PURPOSE OF JOB:

The Administrative Assistant is responsible for receiving and purchasing duties in Ox’s Carthage Mill. The Administrative Assistant will also perform other duties as tasked by the Management Team at Ox Carthage Mill.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Responsibilities include, but are not limited to, the following:

• Promotion of a safe working environment
• Transact and record all daily receipts and electronically file receipt paperwork
• Verification of fiber receipts in the Fiber Management database

• Research and resolve accounts payable discrepancies as needed.
• Issue purchase orders for expense consumable items and/or services as requested by the Management team at Ox Carthage Mill.
• Initiate new Supplier set up as required; provide forms and documents to appropriate persons externally and internally to allow Accounts Payable department to enter new Supplier into database.
• Perform weekly Shipping and Production Supplies inventory control and purchase items as necessary.
• Assist in the creation and maintenance of Safety training records as instructed by EH&S Manager.
• Assist in the creation and maintenance of Standard Operating Procedures and New Hire Standard Operation Procedure binders as instructed by General Manager.
• Create records and documents for outbound small package/envelope shipping as requested.