Administrative Assistant

TOP CRIMINAL DEFENSE & INJURY LAW FIRM SEEKS ADMINISTRATIVE ASSISTANT

PUGET LAW GROUP (PLG), a rapidly growing Criminal Defense, DUI and Personal Injury Law Firm in the Pacific Northwest, is searching for an experienced and dedicated ADMINISTRATIVE ASSISTANTto join our rapidly expanding team.

PLG is the top-rated law firm of its kind in the Pacific Northwest – and one of the fastest growing law firms in the nation. PLG has been listed in the Inc. 5000 “Fastest Growing Private Companies in the U.S.,” and the Puget Sound Business Journal’s “Fastest Growing Private Companies in Washington State,” In addition, we were recently listed as “the Fastest Growing Criminal Defense Law Firm in America” (Law Firm 500, 2021) and "Fastest Growing Privately held company in the Pacific Region" (2024 Inc Regional).

Through an unwavering commitment to growth, to excellence both in business and in the courtroom, and to caring for each client experience as though they were our only client, we are building the Injury and Criminal Defense law firm of the future.

At Puget Law Group, we empower clients facing their darkest hours by delivering unwavering advocacy and pursuing justice. We strive to exceed expectations, secure the best possible outcomes, and restore hope. Our values of respect, inspiration, growth, hustle, and trust guide us in every transaction.

ABOUT the POSITION

The Administrative Assistant has primary responsibility for general office support with specific bookkeeping and financial tasks. The role combines traditional clerical support with foundational bookkeeping and financial data management. This individual will promote administrative efficiency while supporting core operations. The ideal candidate must be knowledgeable, accountable, organized, work independently, be resourceful, and be an enthusiastic team member with an optimistic mindset.

This is an excellent opportunity for an exceptionally skilled individual to join a dynamic legal team and contribute to the success of a fast-paced practice.

This is full-time, hourly in-office role based in our Tacoma office, not remote. Training will be conducted in our Kent office before transitioning to final Tacoma assignment.

KEY RESPONSIBILITIES

As an Administrative Assistant with PLG, you must be equally committed to and aligned with both our Vision and our Core Values. If you are passionate about making a difference and want to be part of a team that is transforming the legal landscape, we invite you to explore opportunities with us.

Accounting and Financial Administration

• Accounts Receivable (AR): Processing client transactions, tracking payment statuses, and assist with collections on overdue accounts.
• Assist intake staff and attorneys with processing payments.
• Data Entry & Record Keeping: Assist Accounting Manager with performing daily data entry in updating financial spreadsheets.
• Financial Reconciliation: Reconciling bank statements, credit card accounts, and petty cash to identify and resolve discrepancies.
• Summaries: Assist Accounting Manager with generating weekly or monthly financial summaries as directed. Provide daily or weekly reporting of intake and marketing activity.
• Work closely with the Accounting Manager and COO as directed.

Office Administration

• Office Readiness: Ensure a clean, organized, and functional work environment in all common areas. Facilitate mail/package delivery and distribution. Assist in weekly inventory of office supplies, ordering and stocking of office supplies and resources.
• Technology Support: Assist with printer/fax operations, basic troubleshooting, and service coordination. Assist in workstation and conference room setup. Maintain device inventories and assignments.
• Facilities: Help to facilitate building services, maintenance and repairs. Help in identifying opportunities for savings and efficiencies.
• Culture: Assist with event planning, team-building initiatives and community outreach.
• Scheduling: Assist with booking and scheduling travel, hotel, transportation, and CLE courses.
• Work closely with the Office Manager as requested.

Legal Administration

• Client Management: Assist in scheduling and support for client-facing interactions and operations.
• Assist in coordinating registration and access to court portals on behalf of attorneys and staff.
• Intake Support: Assist in assurance that new client documentation and engagement agreements are complete and routed accurately.
• Maintain strict confidentiality in all matters. Adhere to firm protocols, legal ethics, and relevant state and federal regulations.
• Assist the Legal Manager and legal support staff with case management operations.

Growth and Development

• Participate in training, performance reviews, and continuing education.
• Support the firm’s broader mission by contributing to administrative or case support tasks as assigned.
• Embrace the firm’s core values and demonstrate growth mindset and accountability.
• Other duties as required.

EDUCATION & EXPERIENCE

• Bachelor's degree preferred.
• 3 years minimum of experience in accounting and administrative roles
• Proficiency with QuickBooks and Microsoft office suite with an emphasis in Excel.

REQUIRED SKILLS

• Excellent written and verbal communication.
• Strong organizational and time management skills. Ability to work independently and collaboratively as a team.

Equal Opportunity Employer

Puget Law Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.

Final Notes

This job description conveys essential information about the scope and nature of the position. It is not intended to be an exhaustive list of skills, duties, responsibilities, or working conditions associated with the role. Management retains the discretion to modify this job description as business needs evolve.

The duties of this position are subject to regular review and updates and other duties may be assigned.

If you think you’re a great fit for this exciting growth opportunity, please send a resume and a cover letter telling us why you are a perfect fit for PLG to: careers@pugetlawgroup.com.

Candidates who meet our standard for interviewing are encouraged to research and learn more about PLG prior to the interview.

To learn more about PLG, visit us at pugetlawgroup.com

Job Type: Full-time

Pay: $28.00 - $35.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Tuition reimbursement
• Vision insurance

Experience:

• Administrative: 3 years (Required)
• QuickBooks: 3 years (Preferred)
• Accounting: 3 years (Required)
• Microsoft Excel: 3 years (Preferred)

Ability to Commute:

• Tacoma, WA 98402 (Preferred)

Work Location: In person