Administrative Assistant

Administrative Assistant - Education Division Monday - Friday 8:00am - 3:30pm

Pay $16.00 - $16.50 an hour

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to the Education Director, staff, and students across all campuses. This role acts as a key liaison, ensuring clear and effective communication with internal teams, external partners, and various departments. The ideal candidate will possess exceptional communication and customer service skills and thrive in a dynamic, fast-paced environment. Opportunities available at our Utica, Rome, and Chadwicks Campus!

Core Responsibilities

• Prepare and maintain professional correspondence, reports, and records.
• Coordinate office operations and provide clerical oversight.
• Organize meetings, trainings, and materials; record and distribute minutes.
• Manage filing systems, student records, attendance, and transportation lists.
• Process report cards, referrals, applications, and incident reports.
• Answer calls, route inquiries, and maintain communication across departments.
• Update HRIS time entries and student attendance tracking.
• Oversee supply ordering, mail distribution, and maintenance requests.
• Support recognition programs and maintain lobby display.
• Ensure compliance with regulations, reporting laws, and agency standards.
• Assist with special projects and foster a positive, collaborative environment.
• Perform other duties as assigned.

Qualifications

• High School Degree or equivalent.
• 3-5 years of related experience.
• Advanced Computer Application Skills
• Must have a valid NYS Driver’s License.

Benefits

Our work environment provides the opportunity to grow and learn in a fast-paced atmosphere. We offer competitive benefits and salary to include a low-cost individual health insurance plan, dollar for dollar retirement match (up to 7%), life insurance, voluntary benefits and generous paid time off.

• Comprehensive Health/Dental/Vision
• Direct Deposit
• Flexible Spending Account (FSA)
• Retirement Plan 403(b)
• Life Insurance
• Voluntary Benefits
• Employee Assistance Program (EAP)
• Generous PTO Plans (Sick, Vacation and Employee Leave)
• Tuition Reimbursement
• Service Awards
• Employee Appreciation Events
• Employee Discounts

Upstate Caring Partners is the premier provider of direct-care services and programs in Central New York for individuals of all abilities and their families. If you believe in empowering people, Upstate Caring Partners is an excellent place to start or grow your career. Please visit our careers website to access the full job description located within the job posting. upstatecpjobs.org

Education

Preferred

• High School or better

Licenses & Certifications

Required

• Driver License

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.