Administrative Assistant

• Job Title: Administrative Assistant - Financial Services
• Pay Rate: $30.70/hour (W2)
• Duration: 6-Month Contract (with potential for extension)
• Location: Midtown Manhattan
• Schedule: 4 days onsite / 1 day remote
  
  

Overview

Seeking an experienced Administrative Assistant to support the Head of Platform Services within a financial institution. This role requires strong executive support experience, project coordination skills, and the ability to manage multiple high-level priorities.

Key Responsibilities

• Provide executive-level administrative support to senior stakeholders
• Manage complex calendars, meetings (Webex), calls, and detailed meeting minutes
• Coordinate domestic/international travel and process heavy expenses (Concur)
• Handle heavy invoice processing and external client onboarding
• Develop and track project plans; assist with policy/procedure development (T&E, Gifts & Entertainment)
• Plan logistics for client meetings, roadshows, and internal/external events
• Prepare reports in Excel and presentations in PowerPoint
• Partner with global assistants to ensure seamless coverage
  
  

Requirements

• Bachelor’s degree
• 3-5+ years Administrative Assistant experience within a financial institution
• Strong Outlook & Excel skills (advanced level preferred)
• Experience with expense processing, travel management, and executive support
• Excellent communication, organization, and multitasking skills