Administrative Assistant

Description:

The Administrative Assistant is responsible for providing general administrative support to the attorneys in the Wilmington Office, including the Managing Partner. Responsibilities include, but are not limited to: word processing, printing, scheduling travel and speaking arrangements, expense report management, and billing. The Administrative Assistant is also responsible for providing backup e-filing support.

Reporting:

Reports directly to the Wilmington Office Manager

Responsibilities (Essential Functions, not in priority order):

• Coordinates day-to-day operations of the Managing Partner’s practice using initiative and sound independent judgment

• Coordinates mediations, facilitates scheduling and communication, and provides comprehensive administrative support for practice needs

• Coordinates and books complex travel

• Screens telephone calls, mail and visitors, maintaining electronic notes, inquiries, and status of communications

• Prepares original letters, memos and other correspondence

• Schedules complex work-related activities

• Facilitates expense reports and bill processing

• Establishes and maintains files and records

• Collaborates with firm Billing Department and clients on the management of billing matters

• Assists in the preparation of monthly client billing

• Provides overflow support in preparing and e-filing in Chancery, Superior and Supreme Courts using File & ServeXpress

Required Skills:

• Bachelor’s Degree required

• 
  Three to five years of experience as an administrative, person, or executive assistant supporting a high-level professional, preferably with experience in a Delaware coroporate litigation practice

• 
  Experience with the Court of Chancery practice and procedures required; experience in other courts’ practices and procedures preferred

• Proficient in e-filing in Court of Chancery required; experience in other Delaware state courts’ e-filing practices and procedures preferred.

• Experience maintaining schedules and calendars including facilitating all on-site, virtual and hybrid meetings

• 
  Advanced working knowledge of Microsoft Office (Word, Excel, Power Point) and Zoom

• Proactive, energetic and hardworking team player

• Must be able to handle multiple projects in a fast-paced environment

• Self-motivated to provide proactive support

• Strong interpersonal skills including verbal and written communication are essential in this collaborative work environment

• Must be willing to monitor emails during non-standard business hours

Job Specifications:

• 9:00 a.m. to 5:00 p.m. – 35 hour work week. This is an on-site position Monday - Friday.

• Availability before or after normal working hours in order to meet the demands of the job and the needs of the firm.