Administrative Assistant

Direct Report

Management

Responsibilities

provide general administrative and clerical support including mailing, scanning, faxing and copying to management
maintain electronic and hard copy filing system
open, sort and distribute incoming correspondence
perform data entry and scan documents
assist in resolving any administrative problems
run company’s errands to post office and office supply store
answer emails/calls from customers regarding their inquiries
prepare and modify documents including correspondence, reports, drafts, memos and emails
schedule and coordinate meetings, appointments and travel arrangements for Managers
Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
Provides information by answering questions and requests.
Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
Maintains professional and technical knowledge
Contributes to team effort by accomplishing related results as needed.

Qualifications

Excellent written and oral customer interaction skills. Ability to adapt and respond to various/unique implementation situations, manage customers expectation, resolve issues that arise, and ensure customer enters NexGen relationship with a positive implementation phase.
Must be motivated and interested in learning about our business and interested in growing our business.
Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information , Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication

Education, Certification Preferred

Bachelor’s Degree in a related field

Special Knowledge/skills

Experience working with persons from diverse cultural.
Must be HIGHLY motivated.
Must be flexible and adaptable to meet the needs of a fast growing company working and supporting financial markets customers.

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