Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess a strong foundation in office management, clerical tasks, and customer support. If you thrive in a fast-paced environment and enjoy multitasking with a positive attitude, this position is perfect for you! All roles are paid positions, including internships, emphasizing our commitment to valuing every team member’s contribution.

Responsibilities

• Manage front desk operations by greeting visitors, answering multi-line phone systems, and directing calls with professionalism and courtesy.
• Handle data entry tasks accurately using Microsoft Office, Google Workspace, and specialized software like QuickBooks for bookkeeping and financial record-keeping.
• Maintain organized filing systems—both physical and digital—ensuring quick retrieval of documents and records.
• Provide excellent customer service by assisting clients, answering inquiries, and supporting overall office needs with a friendly demeanor.
• Support calendar management and scheduling for meetings, appointments, and personal assistants as needed.
• Perform clerical duties such as proofreading documents, managing correspondence, and ensuring all communications are clear and error-free.
• Assist with office management tasks including supply inventory, equipment maintenance, and general administrative support to ensure smooth daily operations.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for document creation and collaboration.
• Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Excellent phone etiquette with experience handling multi-line phone systems in a professional manner.
• Bilingual abilities are highly valued to assist diverse client needs and enhance communication.
• Demonstrated experience in office management, clerical work, or administrative support roles.
• Knowledge of QuickBooks or similar bookkeeping software is a plus for handling financial transactions.
• Exceptional attention to detail for proofreading documents and maintaining accurate records.
• Proven ability to handle customer service interactions with professionalism and patience.
• Familiarity with medical or dental receptionist duties is advantageous but not required.
• Strong computer literacy including data entry skills, filing systems, calendar management, and general office software proficiency. Join us to be part of a vibrant team dedicated to supporting our organization’s success through energetic service delivery!

Pay: $19.00 - $22.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person