Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. The ideal candidate is proactive, tech-savvy, and excels at multitasking, with a passion for delivering outstanding customer service. This paid position offers an exciting opportunity to grow your administrative skills while contributing to a vibrant workplace.

Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly.
• Maintain organized filing systems, both physical and digital, including data entry and document proofreading.
• Utilize Microsoft Office and Google Workspace tools for scheduling, correspondence, and document creation.
• Oversee calendar management for team members, scheduling appointments and meetings with precision.
• Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking.
• Provide excellent customer support via phone, email, or in person, ensuring all client interactions are positive and professional.
• Assist with office management duties such as supply inventory, mail distribution, and general clerical support.
• Handle confidential information with discretion while maintaining high levels of accuracy in all tasks.
• Coordinate with other departments to ensure seamless office operations and timely completion of projects.

Qualifications

• Proven office experience or clerical background with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Excellent computer literacy including data entry, proofreading, and document formatting skills.
• Experience managing multi-line phone systems and front desk operations.
• Bilingual abilities are a plus for effective communication with diverse clients and staff.
• Knowledge of QuickBooks or bookkeeping experience is highly desirable.
• Previous experience as a medical or dental receptionist or personal assistant is advantageous but not required.
• Exceptional customer service skills combined with professional phone etiquette.
• Ability to adapt quickly to new software tools and office procedures while maintaining attention to detail. Join us as an Administrative Assistant and become an essential part of a lively team dedicated to excellence! Your enthusiasm for organization combined with your technical expertise will help create a positive workplace where everyone can thrive.

Pay: $18.00 - $25.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person