Administrative Assistant

• Manage complex executive calendars, travel arrangements, and scheduling across multiple time zones and shifts.
• Coordinate travel and expense reporting via Concur; process purchase orders using SAP and Ariba.
• Support site governance and Tier 3 meetings (agenda creation, pre-reads, action tracking, and follow-ups).
• Track key decisions, risks, milestones, and dependencies across multiple workstreams.
• Coordinate meeting logistics for leadership, including room scheduling and planning support.
• Maintain and update site distribution lists for new hires, transfers, and departures.
• Provide backup support for timekeeping and employee records in Workday.
• Partner with Site Communications to plan and execute internal/external visits, including detailed itineraries (travel, lodging, transportation, meetings)
• Support employee engagement initiatives, recognition programs, and site-wide events (e.g., town halls).
Promote a culture of safety, quality, and operational excellence.

• 5+ years of administrative or executive assistant experience.
• Experience supporting senior leaders in a matrixed organization.
• Strong proficiency with Microsoft Office Suite and collaboration tools.
• Excellent organizational, communication, and interpersonal skills.
• High level of discretion, judgment, and attention to detail.
Ability to manage multiple priorities in a fast-paced environment.

• Experience in pharmaceutical, biotech, or regulated industries.
• Familiarity with SAP, Ariba, Concur, and Workday.
Experience with SharePoint or team collaboration platforms.

• Proactive, anticipatory mindset with strong follow-through.
• Ability to remain calm and effective under pressure.
• Strong collaboration skills across leadership and shop-floor teams.
A detail-oriented professional who takes ownership and drives results.

• Onsite role (Marietta, PA)
Day shift schedule

Alphanumeric is a dynamic company born of a diverse mindset and held to a distinctly high standard. You may know us as a tech and communications firm established in 1979, but we also lead life science and healthcare organizations toward a more efficient future across the globe, bringing patients and providers together to build personalized relationships that fit their needs.But at our core, we are a family with a shared and passionate dedication to our customers. We treat our candidates as amazing (because they are!)Apply today to join our family and Make Your Mark!