Administrative Assistant

Administrative Assistant

Job Summary - The Administrative Assistant is a critical multifunctional professional serving as an organizational cornerstone providing comprehensive administrative support that promotes operational efficiency, communication management, and foundational human resources support. This pivotal role serves to assist with coordinating communication channels, supporting organizational processes, and maintaining essential professionalism.

Administrative Core Functions

· Assist with the development and implementation of office best practices

· Assist with the creation and maintainence of a centralized filing system (physical and digital)

· Assist with coordination of office layout and workspace management

· Manage office equipment inventory and maintenance

· Process and track office supply procurement

· Manage vendor relationships for office supplies and services

· Coordinate office maintenance and repair requests.

· Possess excellent time management skills and the ability to prioritize duties.

· Greet and provide general support to visitors coming to the office.

Communication Management

· Answer, screen, and route incoming communications

· Coordinates inter department communications as requested.

· Maintain communication tracking and response logs.

· Manage executive and departmental scheduling.

· Maintain contacts lists.

· Must possess excellent written and verbal communication skills.

Human Resources – First Level Support/Safety

· Support initial stages of employee onboarding.

· Assist with new hire documentation processing.

· Assist in workplace incident documentation.

· Support OSHA and state-level safety compliance tracking.

· Coordinate initial interview schedules.

· Prepare preliminary employment documentation.

· Maintain workplace safety communication materials.

· Support workplace safety compliance efforts.

Documentation and Records Management

· Assist with development and implementation of document retention procedures.

· Ensure compliance with privacy and confidentiality standards.

· Organize and maintain employee files.

· Support audit preparation and documentation.

· Assist with development and maintaining standardized filing protocols.

· Coordinate document archiving and retrieval processes.

· Support records of digitization efforts.

Key Competencies

Technical Skills

· Microsoft Office (Excel, Word, PowerPoint)

· Google Workspace

· Communications platforms

Professional Capabilities

· Exceptional interpersonal communication

· Proactive problem-solving

· Extreme attention to detail

· Discretion and professionalism

· Adaptability

Pay: $18.00 - $28.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person