Administrative Assistant

<Job Overview>
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance team productivity, and ensure a smooth workflow across departments. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. You will serve as the first point of contact for visitors and clients, manage schedules, handle clerical tasks, and contribute to a positive office environment. This paid position provides a chance to develop your administrative expertise while supporting a thriving organization committed to excellence.

<Duties>

• Greet visitors and clients at the front desk with professionalism and warmth, providing exceptional customer service
• Manage multi-line phone systems, screen calls, take messages, and direct inquiries efficiently
• Maintain accurate records through data entry, filing, and document proofreading to ensure organizational clarity
• Oversee calendar management for executives and team members, scheduling appointments and meetings with precision
• Handle office management tasks such as supply inventory, equipment maintenance, and general administrative support
• Utilize software tools including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and QuickBooks for various administrative functions
• Support bookkeeping activities like invoicing, expense tracking, and basic financial recordkeeping
• Assist with clerical duties such as typing correspondence, proofreading documents, and managing incoming/outgoing mail
• Provide bilingual support when needed to serve diverse clients or team members effectively
• Maintain a professional appearance of the front desk area and uphold excellent phone etiquette at all times

<Skills>

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel), Google Workspace applications, and QuickBooks
• Excellent communication skills—both verbal and written—with strong phone etiquette and customer service orientation
• Ability to multitask efficiently while maintaining attention to detail in fast-paced environments
• Experience with multi-line phone systems and front desk operations preferred
• Bilingual abilities are highly desirable to support diverse client needs
• Strong data entry skills with accuracy in typing and proofreading documents
• Knowledge of office procedures such as filing systems, calendar management, and recordkeeping practices
• Personal assistant experience or medical/dental receptionist background is a plus
• Time management skills that enable prioritization of tasks effectively for optimal productivity

Join us in this exciting role where your organizational talents will make a real difference! We value energetic professionals eager to grow their careers while providing outstanding support within a vibrant office environment.

Job Type: Full-time

Pay: $20.00 - $35.00 per hour

Benefits:

• Paid time off

Work Location: In person