Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment, providing exceptional support to staff and visitors alike. The ideal candidate will be proactive, detail-oriented, and possess a passion for delivering excellent customer service. In this position, you will manage a variety of administrative tasks, coordinate schedules, and maintain efficient office workflows to help our organization run seamlessly every day.

Responsibilities

• Serve as the front desk ambassador, greeting visitors and directing them appropriately with professionalism and warmth
• Manage multi-line phone systems, answer inquiries promptly, and route calls efficiently using proper phone etiquette
• Perform data entry and maintain accurate records using Field Edge, Google Workspace, and other office management tools
• Handle calendar management for executives, scheduling appointments, meetings, and reminders with precision
• Support bookkeeping activities utilizing QuickBooks or similar accounting software to assist with invoicing and expense tracking
• Organize filing systems—both digital and physical—to ensure quick retrieval of documents and compliance with recordkeeping standards
• Provide clerical support including proofreading documents, managing correspondence, and assisting with general office management tasks

Experience

• Proven office experience or administrative experience demonstrating strong organizational skills and multitasking ability
• Familiarity with office management software such as Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Gmail, Calendar, Drive)
• Experience handling multi-line phone systems and practicing professional phone etiquette
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
• Prior customer service or customer support experience that highlights excellent interpersonal skills
• Knowledge of clerical duties including filing, data entry, proofreading, and calendar management

Join us in creating an efficient, welcoming environment where your organizational talents can shine! We value energetic professionals committed to excellence in administrative support. This paid position offers an exciting opportunity to develop your skills while contributing meaningfully to our team’s success.

Pay: $20.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Work Location: In person