Administrative Assistant

First National Bank of America is seeking a polished, proactive Administrative Assistant to support our Executive Administrative Team and Leadership Team. This role sits at the center of our executive office — demanding sound judgment, meticulous attention to detail, and an unwavering commitment to confidentiality. If you thrive on keeping complex operations running seamlessly, we want to hear from you.

Responsibilities:

Meeting Support — Record, prepare, and distribute accurate meeting minutes across multiple departments.
Project & Administrative Support — Build and maintain expense trackers, update monthly binders, and support ongoing organizational initiatives with precision.
Executive Presentations — Develop polished PowerPoint presentations for leadership meetings and executive
Correspondence & Distribution — Manage outgoing mailer distribution in a timely, organized manner.
Event & Travel Coordination — Partner with Executive Administration to plan conferences, off-site meetings, and all related travel
Cross-Platform Communication — Communicate effectively via Microsoft Teams, RingCentral, and email, adapting tone and format to

Qualifications:

Required 3+ years of administrative support experience, ideally in a professional services or financial services environment
Exceptional organizational skills and the ability to manage competing priorities without losing composure
High degree of initiative and ownership — you anticipate needs rather than waiting to be asked
Strong written and verbal communication skills; discretion with sensitive information is non-negotiable
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Teams, and OneDrive
Ability to adapt quickly in a fast-paced, evolving environment

Employee benefits

Medical – Multiple plans to choose from including HSA and traditional. Premiums as low as $0.00
Dental – Premiums as low as $0.00
Vision – Low premium Plan
Discounted childcare
Pet Insurance
Paid Time Off (PTO)
401k with employer match
Adjustable desks that can be raised or lowered to sit or stand

At First National Bank of America, we are looking for exceptional individuals with a "servant's heart" or a natural humility that recognizes the importance of prioritizing others' needs. We celebrate and acknowledge efforts that exceed expectations, whether it's delivering added value to customers or supporting colleagues. Just as interest compounds over time, the little things we do can make a substantial difference.

First National Bank of America recognizes that the quality of our people is the foundation for our success. Attracting exceptional individuals who value a challenging work environment that rewards the contributions of its people is the cornerstone of our hiring philosophy.

Note: These statements are intended to describe the general nature and level of work involved for this job. It is not an exhaustive list of all responsibilities, duties, and skills required for this job.

First National Bank of America uses E-Verify to confirm employment eligibility as per E-Verify guidelines.

First National Bank of America is an Equal Opportunity Employer.

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