Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient management of administrative tasks, and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This position offers an exciting opportunity for someone with strong organizational skills, excellent computer literacy, and a passion for delivering outstanding customer service. Whether managing schedules, handling correspondence, or supporting office management functions, your proactive attitude will drive our success forward.

Duties

• Serve as the first point of contact at the front desk, greeting visitors and clients with professionalism and warmth
• Manage multi-line phone systems, directing calls efficiently and courteously while providing excellent customer support
• Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents and records
• Perform data entry and bookkeeping tasks using QuickBooks and other accounting software to support financial accuracy
• Coordinate calendar management and schedule appointments or meetings with precision using Microsoft Office and Google Workspace tools
• Assist with office management duties such as ordering supplies, maintaining office equipment, and overseeing general administrative functions
• Proofread correspondence, reports, and documents to ensure clarity, accuracy, and professionalism
• Support clerical tasks including typing, photocopying, faxing, and managing incoming/outgoing mail
• Provide bilingual support when needed to serve diverse client needs effectively
• Uphold excellent phone etiquette while handling inquiries via phone or email in a timely manner

Qualifications

• Proven experience in an office environment with strong clerical skills and administrative responsibilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and basic computer literacy
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Exceptional organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting
• Strong communication skills including phone etiquette and customer service expertise
• Bilingual abilities are a plus to assist diverse clientele effectively
• Previous experience as a receptionist or personal assistant is preferred; familiarity with medical or dental receptionist duties is advantageous
• Demonstrated ability to handle data entry accurately while maintaining confidentiality
• Knowledge of multi-line phone systems and office management best practices

Join us in this energetic role where your organizational talents will shine! We are committed to fostering a positive work environment that values your contributions while providing opportunities for growth. If you thrive on multitasking, excel at customer support, and want to be an essential part of an innovative team—this is the perfect position for you!

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• Paid time off

Work Location: In person