Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This energetic role is vital in ensuring smooth office operations, providing exceptional customer support, and maintaining efficient administrative workflows. The ideal candidate will be proactive, detail-oriented, and possess a passion for delivering outstanding service. In this position, you will handle a variety of clerical and office management tasks, support team members, and create a welcoming environment for clients and visitors alike. Your enthusiasm and organizational skills will be key to thriving in this fast-paced setting!

Duties

• Manage front desk responsibilities, greeting visitors and clients with professionalism and warmth
• Operate multi-line phone systems, directing calls accurately and courteously
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Utilize Microsoft Office Suite and Google Workspace tools for correspondence, reports, and scheduling
• Assist with calendar management and appointment scheduling for team members
• Support bookkeeping tasks using QuickBooks or similar accounting software
• Provide exceptional customer service by responding promptly to inquiries via phone or email
• Maintain office supplies inventory and coordinate office management activities
• Support personal assistant duties such as travel arrangements or special project coordination

Experience

• Proven office experience with strong clerical skills in a fast-paced environment
• Demonstrated proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Experience with multi-line phone systems and excellent phone etiquette skills
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Prior experience in customer service or customer support roles preferred
• Familiarity with office management tasks such as filing, data entry, and calendar management
• Knowledge of QuickBooks or bookkeeping experience is a plus
• Strong organizational skills with the ability to prioritize tasks efficiently
• Personal assistant or medical/dental receptionist experience is advantageous but not required
• Excellent typing speed, proofreading skills, and attention to detail are essential for success

Join us in creating an efficient, welcoming environment where your organizational talents can shine! This paid position offers an exciting opportunity to develop your administrative expertise while supporting a vibrant team dedicated to excellence.

Job Type: Full-time

Pay: $23.73 - $28.58 per hour

Work Location: In person