Administrative Assistant

We are looking for a reliable, organized, and detail-oriented Administrative Assistant to support our team in the smoke shop supply industry. This role helps keep daily office operations running smoothly and provides support to upper management with reports, administrative tasks, and special requests.

This position will also be trained in PACT Act compliance and tobacco licensing. We are looking for someone who is professional, proactive, comfortable with office software, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide administrative support to upper management
• Prepare reports, spreadsheets, and other documents as requested
• Assist with PACT Act compliance tasks and recordkeeping
• Assist with tobacco licensing applications, renewals, and related paperwork
• Answer phone calls and emails in a professional manner
• Maintain organized digital and physical files
• Perform data entry and help maintain accurate business records
• Coordinate office tasks, schedules, and follow-up items as needed
• Maintain confidentiality and handle sensitive information professionally
• Perform other administrative duties as assigned

Qualifications

• Previous administrative or office experience preferred
• Strong organizational skills and attention to detail
• Ability to handle multiple tasks and shifting priorities
• Professional written and verbal communication skills
• Experience with Microsoft Office and Google Workspace preferred
• Comfortable with spreadsheets, reports, and general office systems
• Ability to work independently and stay on top of deadlines
• Willingness to learn compliance requirements and licensing processes

Preferred Qualifications

• Experience in a regulated industry is a plus
• QuickBooks experience is a plus
• Bilingual is a plus

What We Offer

• Full-time, paid position
• On-the-job training
• Opportunity to learn compliance and licensing in a specialized industry
• Supportive team environment
• Growth opportunity for the right candidate

Pay: $15.00 - $20.00 per hour

Benefits:

• 401(k)
• Paid time off

Work Location: In person