Administrative Assistant

Administrative Assistant (Hybrid | Growth-Focused Role)

From Scratch Bartending & Events

South Florida (Hybrid – Mostly Remote with Occasional In-Person Support)

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About Us

From Scratch Bartending & Events is a luxury mobile bar and event experience company known for elevated presentation, handcrafted ingredients, and exceptional hospitality. We specialize in high-end private events, brand activations, and curated cocktail experiences across South Florida.

We are growing rapidly and looking for a driven, detail-oriented Administrative Assistant who is excited to grow with a fast-paced, creative business.

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Position Overview

This is not a basic admin role.

We’re looking for someone who can support operations while actively contributing to business growth, especially through lead generation, client communication, and organization systems.

This role is hybrid and flexible, with the majority of work being remote, and occasional in-person support for team meetings or event preparation.

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Key Responsibilities

Administrative & Operations

• Manage and update client and lead tracking systems (Google Sheets/CRM)

• Organize event calendars, bookings, and staffing schedules

• Assist with proposal and invoice preparation using templates

• Maintain organized digital files and internal systems

• Support onboarding documents and team coordination

Lead Generation & Sales Support (High Priority)

• Identify and reach out to potential clients, venues, and brand partners

• Respond to inbound inquiries (Instagram, email, platforms like Bark, etc.)

• Assist in converting leads into booked events

• Follow up with warm and past leads to increase bookings

• Research new opportunities for business growth

Marketing & Outreach Support

• Assist with Instagram engagement and messaging

• Support vendor outreach and relationship building

• Help maintain consistent brand presence across platforms

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Ideal Candidate

We are looking for someone who is:

• Highly organized and detail-oriented

• Strong communicator (written and verbal)

• Proactive and able to take initiative without constant direction

• Comfortable in a fast-paced, growing business environment

• Interested in sales, marketing, or entrepreneurship

• Reliable and responsive

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Preferred Experience (Not Required)

• Administrative assistant or operations experience

• Lead generation or sales experience

• Experience using Google Workspace (Docs, Sheets, Calendar)

• Familiarity with CRM systems or client tracking tools

• Social media or client communication experience

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What Makes You Stand Out

• You naturally look for ways to bring in business, not just complete tasks

• You’re solution-oriented and think ahead

• You enjoy helping a business grow and scaling systems

• You are interested in long-term growth and increased responsibility

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Schedule & Compensation

• Flexible schedule (approx. 8–10 hours per week to start)

• Remote work with occasional in-person collaboration

• Compensation includes:

• Base weekly pay

• Performance-based incentives/commission on converted leads

• Opportunity for increased hours, pay, and leadership responsibilities over time

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Growth Opportunity

This role has high growth potential. As the business expands, there is opportunity to transition into:

• Operations Manager

• Lead Coordinator / Sales Manager

• Social Media or Brand Manager

Job Types: Full-time, Part-time

Pay: $450.00 - $5,000.00 per month

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Miami, FL 33187