Administrative Assistant

Job Title: Administrative Assistant

Location: Hybrid – remote and office at 1001 4th Ave., #4310, Seattle (1 day in office minimum)

Job Type: Part Time, Non-Exempt

Hours: 9:00 a.m. to 3:00 p.m. (lunch break from 12 – 1 p.m.), Monday, Tuesday, Thursday

Pay Rate: $25 – $30 per hour

Opening Date: April 1st

Closing Date: April 15th

Overview of Kobe Trade Information Office

Kobe, a sister city of Seattle, is one of the largest cities in Japan and has been attracting global attention due to its resilient economy and unique cultural value. As a branch office of the City of Kobe, the key missions of Kobe Trade Information Office (KTIO) include connecting individuals and entities in the Greater Seattle area with our valuable resources in Kobe to enhance economic exchange and business initiatives, thereby achieving mutual growth. We execute our missions with a strong commitment to serve our business communities in the beautiful port towns of Seattle and Kobe and beyond. This position will play an important role in supporting our day-to-day operations and our efforts to drive positive impact through our programs.

Position Summary

The Administrative Assistant is responsible for ensuring that KTIO office is organized, and that daily tasks are completed efficiently. The responsibilities also include supporting KTIO’s missions under the directions of the director of KTIO and representing KTIO’s values when interacting with members of communities. The person fulfilling this role will have a wide range of duties to complete and must be willing to take on extra administrative tasks as and when required by the director.

Key Responsibilities

• Providing communication support, including phone calls, email inquiries, in-person greetings, and social media posting and management.
• Office management duties, including purchasing and managing supplies, managing mailings, and coordinating with outside vendors for services and repairs.
• Administrative accounting duties, including organizing invoices, creating expense/income lists, and record updates.
• Filing and correspondence with government agencies and other administrative bodies as needed for office operations, including payment of taxes and insurance premiums.
• Supporting events and programs by contributing to the visibility of the organization by representing KTIO.
• Gathering, organizing, and reporting information from open resources, such as newspapers.
• Japanese-English translation and document editing.
• Other projects and administrative tasks as assigned and handling inquiries in English.

Skills and Requirements

• A minimum of two (2) years’ office work experience preferred.
• Proficiency in Office Suite (Word, Excel, PowerPoint, Outlook).
• Fluency in English and Japanese, verbal and written.
• Social media management skills, including posting on LinkedIn and Facebook.
• Ability to handle multiple tasks, projects, and priorities effectively and professionally.
• Excellent verbal and written communication skills.
• Available to work from 9 a.m. to 3 p.m. (lunch break from 12 p.m. to 1 p.m.) on Monday, Tuesday, and Thursday.
• Available to work in-person at office in Seattle at least one (1) day per week and as may be required by business needs.
• Some moderate lifting (up to 25 pounds) may be required on an occasional basis.

Benefits

Benefits include Social Security, Medicare, unemployment insurance, workers’ compensation, long-term care coverage through the WA Cares Fund, paid family medical leave, paid sick leave, and transit expenses.

How to Apply

Please submit your resume and cover letter to Takeshi Maruki at tmaruki@cityofkobe.org. We will accept applications until position is filled.

Additional Information

This job description is not intended, and should not be construed, to be an all-inclusive list of all responsibilities, skills, efforts, or working conditions associated with the position of Administrative Assistant.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

KTIO is an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, sex, sexual orientation, gender identity, national or ethnic origin, age, presence of sensory disability, physical or mental disability, use of a trained guide dog or service animal by a person with a disability, veteran’s status, marital status, or other classes protected by law.

For more information about KTIO, visit www.linkedin.com/company/kobe-trade-information-office and www.facebook.com/cityofkobe.

Pay: $25.00 - $30.00 per hour

Benefits:

• Paid time off

Work Location: Hybrid remote in Seattle, WA 98154