Administrative Assistant

About us

We are Queens based property management company, that operates in a fast-paced, collaborative environment and our goal is to grow skillsets and qualities in individuals that will allow them to carry on these learned traits wherever they go.

We're currently seeking an office administrative assistant that would be responsible for assisting in accounts payables, as well as performing property management administrator job duties. The office administrative assistant will ensure a high level of professionalism and foster positive relationships with tenants, shareholders, owners and vendors.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide full administrative support, including phone support, typing, reports, filing and distribution of correspondence. Coordinate office supplies in absence of a property administrator
• Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts
• Prepare and coordinate bid proposals and service contracts
• Handle accounts payables duties and receivables
• Ensure invoices are processed in accounting with appropriate back-up and according to established procedures
• Responsible for maintaining building calendars which specify important deadline for filing and compliance per each building.
• Assist with bank deposits and scanning payments
• Data entry/bill payments experience is required

KEY QUALITIES
1. Customer Service Focus
2. Organization skills
3. Time Management skills
4. Communication Proficiency (oral and written)
5. Initiative
6. Multi-Tasking
7. Sense of Urgency

IMPORTANT EDUCATION

• High school diploma/GED equivalent; Bachelor’s Degree preferred

IMPORTANT EXPERIENCE

• At least 2 year of real estate property management or related experience

ADDITIONAL ELIGIBILITY QUALIFICATIONS

• Proficiency in Microsoft Office Suite
• Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines

Job Type: Full-time

Pay: $20.00-25.00 per hour

Schedule:

• Monday to Friday from 9am to 5pm

Ability to commute to 19-02 Whitestone Expressway STE 401 Whitestone, NY, 11357.

Bilingual in either English and Spanish or English and Mandarin/Cantonese a plus

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Paid time off
• Parental leave
• Retirement plan

Experience:

• Customer service: 3 years (Required)

Work Location: In person