Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff, clients, and visitors. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a collaborative workplace culture. If you thrive in fast-paced settings, excel at multitasking, and possess strong communication skills, we want to hear from you!

Responsibilities

• Manage front desk duties, greeting visitors and clients with professionalism and warmth
• Operate multi-line phone systems efficiently, directing calls and taking messages accurately
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Perform data entry tasks using Microsoft Office, Google Workspace, and other office software with precision
• Support bookkeeping activities using QuickBooks or similar accounting tools
• Assist with calendar management and scheduling appointments for team members or executives
• Provide excellent customer service by responding promptly to inquiries via phone or email
• Handle clerical tasks such as proofreading documents, preparing reports, and managing correspondence
• Support office management activities including supply inventory, maintenance requests, and organization of office spaces
• Offer personal assistant support when needed, including travel arrangements or task prioritization

Requirements

• Proven experience in an administrative or clerical role within an office environment
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Exceptional phone etiquette and customer service skills; experience with multi-line phone systems preferred
• Experience with QuickBooks or bookkeeping is advantageous but not mandatory
• Attention to detail in proofreading documents and maintaining accurate records
• Personal assistant experience or office management background is highly valued

Join us as an Administrative Assistant and become a key contributor to our vibrant team! Your energy, organizational prowess, and dedication will help us deliver outstanding support while advancing your career in a lively professional setting.

Pay: $23.00 - $30.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person