Administrative Assistant

About Magnetar

Magnetar is a leading global alternative asset manager with $22B+ AUM as of June 30, 2025. We are based in Evanston, IL—just north of Chicago and easily accessible by the “L”—with additional offices in New York, London, Menlo Park, CA, and Austin, TX.

Grounded in two decades of investing experience, we aim to generate consistent performance for our investors by identifying differentiated investment opportunities and building scalable businesses across our core strategies: Alternative Credit and Fixed Income, Quantitative Investing, and Venture.

Magnetar employees are among the best in the business at what they do. Our employees thrive on intellectual curiosity, collaboration and identifying creative solutions to complex problems. Our team is made up of highly skilled, passionate professionals who care deeply about delivering results for our investors, our firm and one another. We are proud to foster an inclusive, welcoming environment that empowers each employee to succeed.

At Magnetar, our commitment to our employees matches our dedication to our work. We offer top-tier benefits including comprehensive health, dental and vision insurance, a 401k match, competitive paid time off, wellness programs, daily lunches, and professional development through Magnetar University. We are also passionate about giving back, supporting financial education and community engagement through our Foundation and various volunteer initiatives.

We hope you’ll consider joining us as you explore a career at Magnetar!

Position Overview

We are currently seeking a highly organized, resourceful, and adaptable Administrative Assistant to provide dedicated support to the General Counsel, Chief Compliance Officer, and the broader Legal & Compliance team. This role is based in our office in New York located in mid-town Manhattan.

Responsibilities

• Manage complex calendars, scheduling internal meetings, board/committee meetings, external counsel calls, and ad-hoc calls with various counterparties.
• Coordinate domestic and international travel (including real-time troubleshooting in the event of travel disruptions) and handle expense reporting and reimbursement process.
• Prepare meeting agendas, materials, and follow-ups; track action items/deadlines to completion.
• Serve as a primary point of contact for internal stakeholders and external parties interacting with Legal & Compliance.
• Assist with outside counsel invoice processing, and help coordinate with the Legal & Compliance and Finance teams on legal spend reporting and new vendor setup procedures.
• Coordinate with outside counsel on engagement letters.
• Assist in maintaining and organizing legal and compliance records, both physical and electronic.
• Event planning/organization for Legal & Compliance team off-site meetings, dinners, and the like.
• Exercise sound judgement in escalating issues, managing, priorities, and protecting firm interests.
• Identify opportunities to streamline administrative and legal/compliance workflows.
• Assist with implementation and maintenance of compliance and legal AI platforms.
• Monitor attorneys’ CLE requirements and license renewal deadlines.
  
  

Qualifications

• 5+ years of experience in an administrative, team support, or coordinator role – ideally supporting a legal team and executives – preferably within investment management, financial services, or a law firm
• Exceptional organizational skills
• High attention to detail and accuracy
• Strong written and verbal communication skills
• Professional discretion and integrity
• Ability to balance multiple concurrent projects and prioritize work in a fast-paced environment
• Proficient in Adobe Acrobat and Microsoft Office Suite (including Outlook, Excel, Word, and PowerPoint) and document management systems
• Familiarity with electronic signature platforms such as DocuSign and AdobeSign is preferred
• Dependable, adaptable, responsive, and possesses a can-do attitude
• Strong problem-solving skills and demonstrated initiative and ability to manage tasks and projects independently from start to finish
• This position requires flexibility in hours to accommodate business needs, including the possibility of early morning or evening work and monitoring emails on weekends in case of urgent situations
  
  

The annual base salary range for this position is $70,000 to $130,000 USD. The actual base salary will depend upon the candidate’s relevant experience, qualifications, skills, business needs and market. This role may be eligible for a discretionary bonus and if awarded is based on a variety of factors including firm and individual performance.

Applicants must be authorized to work in the United States without the need for employer sponsorship now or in the future.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Fraudulent Job Alert

Magnetar is aware of fraudulent job post schemes, such as phishing emails, that invite candidates to apply and interview for positions at Magnetar. We take this matter very seriously. Please be aware that Magnetar does not send unprompted emails soliciting applications or offering interviews. If you have applied for a position at Magnetar through our Careers Page, any follow up communication will come from “@magnetar.com”. Any emails from accounts that do not end in “@magnetar.com” are fraudulent. Suspicious messages can be reported to Magnetar at careers@magnetar.com.