Administrative Assistant

Administrative Assistant

Location: Bonita Springs, FL
Schedule: Monday to Friday from 8AM to 5PM ET

Fast-paced role. Strong support. Organized environment.

If you like staying organized, giving direct support, and helping keep everything running smoothly—this might be your next move.

Who We Are

NEST is a pioneer in the Integrated Facilities Management (IFM) industry. Since 1994, we’ve partnered with multi-site organizations to deliver real cost savings through industry-leading technology, operational excellence, and a deep understanding of our clients’ brand standards.

We believe great service starts with great people—and we invest in teams that care about doing things right.

What You’ll Do

You’ll play a key role behind the scenes—supporting leadership, coordinating office operations, and helping the team stay organized and efficient.

• Provide direct support to the Recruiting Specialist and administrative leadership
• Assist in coordinating schedules, tasks, and priorities across the admin team
• Help manage and track administrative requests and ongoing projects
• Support daily office operations to maintain organization and efficiency
• Maintain filing systems (digital and physical records)
• Order and restock office supplies and manage inventory
• Coordinate deliveries, vendors, and general office needs
• Assist with meeting setup, including room prep and materials
• Help coordinate calendars, schedules, and appointments
• Prepare meeting materials, agendas, and notes
• Assist with travel coordination and logistics
• Draft and format emails, documents, and reports
• Serve as a support point of contact for internal requests
• Coordinate across departments to ensure timely follow-ups
• Assist with internal communications and documentation
• Support company events and internal initiatives
• Compile, organize, and verify data from multiple sources
• Track deadlines and ensure tasks are completed on time
• Provide general administrative and clerical support as needed

Busy? Yes. Boring? Never.

Who Thrives in This Role

• People who enjoy organized, fast-paced environments
• Team players who like supporting others and staying behind the scenes
• Strong communicators who are professional and dependable
• Detail-oriented multitaskers who can manage multiple priorities

Requirements:

• High school diploma or GED
• 1–2 years of administrative or similar experience
• Proficient with computers and Microsoft Office tools
• Strong communication skills (written and verbal)
• Ability to stay organized and manage multiple tasks

Pay & Perks

• Competitive pay (based on experience)
• Bonus opportunities (if applicable)
• 40 hours Vacation + 32 hours Personal (Year 1)
• 40 hours Paid Sick Time
• Medical plans – NEST helps cover the cost
• 401(k) with company match
• Employer-paid life insurance ($15,000)
• Employee Assistance Program (EAP)
• Optional Dental, Vision, Pet Insurance, Legal & Identity Protection
• Company-sponsored engagement & philanthropic events

Our Values

Innovation: Delivering real cost-saving strategies through technology and operational excellence
Helping: Supporting our clients, communities, service providers, and employees
Together: Building trusted partnerships through respect, teamwork, and exceptional service

Equal Opportunity Employer

NEST is proud to be an Equal Opportunity and Equal Pay Employer. We are committed to creating an inclusive workplace and provide reasonable accommodations for qualified individuals with disabilities.

Pre-Employment Requirements

Before officially joining NEST, candidates must successfully complete:

• A pre-employment skills assessment
• Background check
• Drug screening

If you want a role where you can stay organized, provide support, and make a real impact every day—apply today.
We’re excited to meet you.