Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role supports daily office operations, enhances communication flow, and ensures that administrative processes run smoothly and efficiently. The ideal candidate will be proactive, detail-oriented, and possess excellent multitasking skills to handle a variety of clerical and customer service duties. Bilingual abilities are a plus, as this role involves assisting diverse clients and team members. If you thrive in a fast-paced environment and enjoy providing exceptional support, this opportunity is perfect for you!

Responsibilities

• Manage front desk operations, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
• Handle calendar management, scheduling appointments, meetings, and coordinating events with precision
• Perform data entry tasks accurately using Microsoft Office, Google Workspace, and specialized software such as QuickBooks for bookkeeping and financial record keeping
• Maintain organized filing systems, including digital documents and physical records like invoices, reports, and client files
• Provide excellent customer service by responding promptly to inquiries via phone, email, or in person while maintaining proper phone etiquette
• Assist with office management duties such as ordering supplies, managing office equipment, and ensuring a clean and efficient workspace
• Support clerical tasks including proofreading documents, preparing reports, managing calendars, and supporting personal assistant duties as needed

Experience

• Prior office experience with a strong foundation in administrative support roles is required
• Proven proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry skills
• Experience handling multi-line phone systems and providing exceptional customer support or customer service
• Familiarity with QuickBooks or similar bookkeeping software is preferred
• Bilingual capabilities are highly desirable to assist diverse clientele effectively
• Demonstrated organizational skills with the ability to prioritize tasks efficiently in a busy environment

Join us to be part of a vibrant team dedicated to excellence in administrative support! We value energetic professionals who bring enthusiasm and precision to their work every day. This paid position offers opportunities for growth within a supportive environment that appreciates your skills and commitment.

Pay: $20.00 - $28.00 per hour

Work Location: In person