Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and enhance overall office efficiency. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive attitude to ensure a smooth and productive work environment. Your expertise in office management, customer service, and technical skills will be key to your success in this energetic role.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to handle incoming calls efficiently and route messages accurately
• Maintain organized filing systems, both physical and digital, including data entry and document proofreading
• Support bookkeeping tasks using QuickBooks or similar accounting software for invoicing and expense tracking
• Assist with calendar management, scheduling appointments, meetings, and coordinating personal or professional commitments
• Provide exceptional customer support through prompt responses to inquiries and effective communication
• Perform general office management duties such as ordering supplies, managing office equipment, and ensuring a tidy workspace

Requirements

• Proven experience in an administrative or clerical role with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent computer literacy with the ability to learn new software quickly
• Bilingual abilities are highly preferred to serve diverse clients and team members effectively
• Strong typing skills with attention to detail for proofreading documents and data entry tasks
• Experience in office management, customer service, or as a receptionist in medical or dental settings is advantageous
• Knowledge of phone etiquette, multi-line phone systems, and basic bookkeeping practices
• Demonstrated ability to prioritize tasks efficiently using time management skills

Join us in a fast-paced environment where your organizational talents will shine! We value proactive individuals who thrive on supporting teams and delivering outstanding service. This paid position offers a rewarding opportunity to develop your career while making a meaningful impact every day.

Pay: $16.00 - $18.00 per hour

Work Location: In person