Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This energetic role is vital in ensuring the smooth operation of daily office activities and providing exceptional support to our staff and visitors. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As an Administrative Assistant, you will serve as the first point of contact, manage administrative tasks efficiently, and contribute to a positive and productive work environment. This paid position offers an exciting opportunity to develop your office management skills while supporting a thriving organization committed to excellence.

Duties

• Greet visitors at the front desk with professionalism and warmth, ensuring a welcoming atmosphere
• Operate multi-line phone systems, handle incoming calls, and direct inquiries appropriately with excellent phone etiquette
• Manage calendar appointments, schedule meetings, and coordinate events using Microsoft Office and Google Workspace tools
• Perform data entry, maintain accurate filing systems, and organize documents for easy retrieval
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record-keeping
• Support office management activities by ordering supplies, maintaining inventory, and overseeing general office upkeep
• Proofread correspondence, reports, and documents for accuracy and clarity before distribution
• Provide customer service support by addressing inquiries promptly and professionally, either in person or via phone/email

Qualifications

• Proven experience in an office environment with strong clerical skills and organizational abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Familiarity with QuickBooks for basic bookkeeping tasks is preferred
• Excellent typing speed and data entry skills with high accuracy levels
• Strong communication skills in English; bilingual abilities are a plus for serving diverse clients or teams
• Experience working as a receptionist or in medical/dental office settings is advantageous
• Demonstrated ability to manage multiple priorities efficiently while maintaining attention to detail
• Knowledge of multi-line phone systems, calendar management tools, and office management best practices
• Personal assistant experience or background in customer support enhances suitability for this role

Join us as an Administrative Assistant to play a key role in supporting our team’s success! Your dedication will help foster an organized, welcoming environment where everyone can thrive. We value proactive individuals who excel at multitasking and delivering exceptional service every day.

Pay: $16.00 - $17.00 per hour

Work Location: In person