Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professionalism and warmth
• Answer multi-line phone systems promptly, providing excellent customer service and support
• Perform data entry, filing, and document proofreading to maintain accurate records and ensure clarity in all communications
• Coordinate calendar management, scheduling appointments, meetings, and reminders efficiently using Google Workspace or Microsoft Office tools
• Handle office management duties such as supply inventory, equipment maintenance, and organization of files and documents
• Support bookkeeping tasks using QuickBooks or similar accounting software for basic financial recordkeeping
• Provide clerical support including typing correspondence, preparing reports, and assisting with customer support inquiries
• Photos and Video of before and after treatments.

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
• Experience with multi-line phone systems, phone etiquette, and customer service excellence
• Bilingual abilities are highly desirable to assist a diverse client base effectively
• Familiarity with office management tasks such as filing, data entry, proofreading, and calendar management
• Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Previous experience as a receptionist—dental or medical—personal assistant or in clerical roles is advantageous
• Knowledge of bookkeeping practices using QuickBooks or similar software is a plus
• Experience with social media and marketing is a plus and will increase salary.

Join us in this exciting role where your organizational talents will shine! We value proactive individuals who are eager to support our team’s success while growing their professional skills. This is more than just an administrative position — it’s your opportunity to make a meaningful impact every day!

Pay: $18.00 - $19.00 per hour

Benefits:

• Flexible schedule

Work Location: In person