Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and exceptional support across departments. Your energetic approach and attention to detail will help foster a productive environment, streamline administrative processes, and enhance overall office efficiency. This paid position offers an exciting opportunity for someone eager to grow their career in office management and customer support.

Requirements

• Previous administrative or office experience (healthcare or ABA preferred)
• Strong organizational, multitasking, and time management skills
• Excellent communication and phone etiquette
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
• High attention to detail, especially with data entry and documentation accuracy
• Ability to work independently and problem-solve in a fast-paced environment
• Professional demeanor and ability to maintain confidentiality

Key Responsibilities

• Manage front desk operations, including greeting visitors and handling incoming calls with professionalism
• Coordinate and maintain staff and client schedules, including updates, cancellations, and coverage needs
• Communicate effectively with parents, staff, and supervisors regarding appointments and service changes
• Track and verify insurance authorizations, units, and required documentation
• Maintain accurate client records, including data entry, filing, and document management (electronic and paper)
• Assist with onboarding processes for new clients and staff (collecting documents, follow-ups, and system updates)
• Support billing processes by ensuring all required documentation is accurate and submitted on time
• Utilize Google Workspace and Microsoft Office to prepare reports, track data, and manage internal systems
• Maintain organized filing systems and ensure compliance with company and healthcare standards
• Assist with general office management tasks, including supply ordering and maintaining a professional workspace
• Collaborate with team members and leadership to ensure efficient workflow and service delivery

Job Summary

• We are seeking a detail-oriented and highly organized Administrative Assistant to join our team at Pediatric Advancement. This role is essential in supporting daily operations, coordinating services, and ensuring a smooth workflow across departments. The ideal candidate is proactive, professional, and thrives in a fast-paced healthcare environment.

You will play a key role in client coordination, scheduling, communication, office operations, compliance overview and administrative processes that directly support service delivery for children and families.

If you are a motivated individual looking to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for this position.

Pay: $17.00 - $20.00 per hour

Work Location: In person