Administrative Assistant

Must have Commercial Real Estate experience

Answer all incoming phone calls for property managers
Maintain calendars, task lists
Send out all conference call and meeting requests for managers
Answer questions from occupants/tenants/vendors before directing to managers.
Follow up on occupant/tenant/vendor emails
Track/match POs to invoices
Maintain files for properties, i.e. budget, contracts, vendors, leases.
Create all file folders with labels.
Collect and submit payroll forms to manager for approval.
Type and distribute all meeting minutes, building issues, memos and misc. correspondence
Prepare all holiday and building memos for all properties
Follow up on property violations, draft cure letters and submit to DOB
Submit all DOB Ownership signatures
Prepare monthly building issues for all buildings
Assist with the DOB NOW permit process, checks, following up with all parties