Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will bring a proactive attitude, excellent communication skills, and a passion for maintaining a well-run office environment. As an Administrative Assistant, you will be the backbone of our administrative functions, ensuring smooth coordination across departments and delivering top-notch support to staff and clients alike.

Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately.
• Maintain organized filing systems—both physical and digital—using tools like Google Workspace and Microsoft Office.
• Perform data entry, proofread documents, and ensure accuracy in all clerical tasks.
• Support office management activities including calendar management, scheduling appointments, and coordinating meetings.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record-keeping.
• Provide exceptional customer service by supporting client inquiries, managing customer support requests, and ensuring positive interactions.
• Handle general office responsibilities such as filing, photocopying, faxing, and maintaining office supplies inventory.
• Support personal assistant duties when needed, including managing schedules and organizing travel arrangements.

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Familiarity with QuickBooks or other bookkeeping software is preferred.
• Excellent phone etiquette skills with experience managing multi-line phone systems.
• Bilingual abilities are a plus to serve diverse client needs effectively.
• Strong typing skills with high accuracy; attention to detail in proofreading documents.
• Demonstrated ability to manage time effectively and prioritize tasks efficiently in a fast-paced environment.
• Previous experience as a receptionist or in medical/dental office settings is advantageous.
• Knowledge of office management procedures along with excellent interpersonal skills for customer support roles. Join us to be part of a vibrant team dedicated to excellence in administrative support! We value proactive professionals who thrive on organization, communication, and delivering outstanding service every day. This paid position offers an engaging environment where your skills will make a real impact!

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement

Work Location: In person