Administrative Assistant

Applications must be submitted here:

www.treefrogtreks.com/summerjobs

Company Overview
Tree Frog Treks is a mobile science and outdoor education company based in San Francisco. We offer a variety of school, community and event programs designed to make science accessible and fun, connect kids with nature, and exercise imaginations of all ages. We endeavor to help children develop better retention skills, a newfound enthusiasmfor learning and a greater appreciation of the wonderful world around us. Live reptilian and amphibian contact excites students about science and helps draw them into a fun, hands-on, project-based curriculum.

Overview
This is an administrative assistant position for the office and business, specifically assisting thePrograms Director during the height of our busy Summer Season. As the Administrative Assistant, you will be responsible for providing support for the Programs Director including but not limited to clerical organization, human resources, and basic accounting, marketing, scheduling, and program coordination.

Responsibilities

• Check Informational Email Account at and respond or forward as needed
• Answer incoming calls and check Tree Frog Treks voicemail messages and respond
• Manage our registration system used for camp programs
• Assist Programs Director with production of Camp folders
• Help send out communication emails to Camp Registrants
• Prepare and monitor invoices as needed
• Print checks (as needed as back up to Programs Director)
• Receive, sort and distribute the mail
• Track Summer Staff Certifications & follow up on delinquent
• Assemble HR Manuals
• Check Fingerprinting results and record as needed
• Make adjustments/updates to website
• Oversee Scholarship Applications and responses
• Oversee CIT Applications and track
• Help coordination of additional summer programming
• Fill in for Programs Director when out

Skills

• Proven office management experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Familiarity with QuickBooks or other bookkeeping software is a plus
• Excellent phone etiquette and experience handling multi-line phone systems
• Bilingual abilities are highly desirable to serve diverse communities effectively
• Strong clerical skills including typing, proofreading, filing, and data entry
• Ability to manage time efficiently while juggling multiple responsibilities in a fast-paced environment
• Previous experience as a receptionist or personal assistant is advantageous
• Knowledge of medical or dental receptionist duties is a bonus but not required

Other Responsibilities

• Handle sensitive information in a confidential manner
• Behave in a professional manner and adhere to Tree Frog Treks policies and procedures
• Ability to multi-task and meet project timelines
• Maintain and develop a strong grasp of basic office computing programs (Word, Excel,Outlook, QuickBooks).
• Ability to be adaptable and creative with solutions
• Must be able to go into the SF office several times a week (3835 Mission St.)

Join us to be part of a vibrant team that values enthusiasm, organization, and a passion for education! This paid position offers the chance to develop your administrative skills while supporting inspiring science programs that make a difference in children’s lives.

Pay: From $25.00 per hour

Work Location: In person